Senior Corporate Securities Paralegal

About us

HMH is a leading provider of drilling solutions, offering a wide range of products and services that are designed to be the safest and most efficient in the industry. Apart from our expertise in land and offshore operations, we are continuously expanding our knowledge within subsea mining, geothermal, onshore and offshore construction, as well as offshore wind industries. With offices in 16 countries across five continents, HMH maintains a strong global presence.
 
HMH is a frontrunner in developing and providing automation and digital solutions for our drilling customers to support their endeavor to improve efficiency and environmental footprint. Equipped with its brilliant team of engineers, HMH is committed to actively exploring opportunities in other industries.  For us, this means new opportunities and challenges that we need creativity and great minds to solve in our efforts to innovate our future. 

Do you want to join our team?

At HMH we value our employees. We offer exciting job opportunities that will give you the opportunity to grow in your role and give you the professional development you deserve. In addition to competitive pay and benefits, you will join a casual and inclusive work environment. Our environment is based on respect and having a good day at work, so you can expect to join a knowledgeable, global team who help each other to succeed.

Summary

We are seeking a highly skilled Senior Paralegal with deep experience supporting a publicly traded company in securities filings, corporate governance, and compliance matters. The ideal candidate will have hands on experience preparing and filing Exchange Act reports (10 K, 10 Q, 8 K), managing Section 16 filings, supporting annual proxy preparation, and coordinating key governance processes for a growing, innovation focused Nasdaq listed company.  This role is critical to ensuring the company meets its SEC, Nasdaq, and internal corporate governance obligations with accuracy, efficiency, and professionalism.

Job Responsibilities

SEC & Nasdaq Filings

• Assist in drafting, reviewing, and filing periodic and current reports, including: Form 10 K, 10 Q, 8 K, S 8, Section 302/906 certifications, and other required filings.
• Prepare and file Section 16 reports (Forms 3, 4, and 5) for officers and directors.
• Maintain and manage EDGAR filings, proofs, and submission workflows.
• Coordinate with finance, human resources, and investor relations to gather disclosure data.
• Ensure compliance with Nasdaq listing standards, including corporate governance requirements and announcements.

Corporate Governance

• Assist in preparing board and committee materials, resolutions, and minutes.
• Maintain corporate records, subsidiaries, entity charts, and governance databases.
• Support the annual shareholder meeting and proxy statement preparation.
• Maintain insider trading policy compliance records and pre clearance logs.

Equity Administration & Insider Compliance

• Support equity plan administration, including coordinating equity grants, tracking vesting, and maintaining cap tables in partnership with HR/Finance.
• Maintain accurate beneficial ownership and insider lists.
• Coordinate blackout periods and distribute required notices to insiders.

Transactional & General Corporate Support

• Provide paralegal support for financings, credit agreements, M&A, and other corporate transactions.
• Assist with due diligence gathering, data room management, and document organization.
• Draft and manage corporate forms, officer certificates, and routine agreements.

Process Management & Cross Functional Support

• Develop and enhance internal processes for disclosure controls and corporate governance.
• Coordinate with external counsel, auditors, and regulatory bodies as needed.
• Maintain high standards of accuracy, organization, and confidentiality.

Qualifications

• Bachelor's degree from an accredited university or college (or a high school diploma / GED with at least 12 years of relevant experience).
• 7+ years of experience supporting in-house corporate and/or M&A lawyers as a paralegal or similar, preferably with a publicly traded company or a top tier law firm supporting public companies.
• Deep working knowledge of SEC rules, Exchange Act filings, EDGAR processes, and Nasdaq listing standards.
• Strong drafting skills and experience reviewing regulatory filings and corporate documents.
• Ability to manage sensitive information and interact professionally with senior executives and board members.
• Exceptional attention to detail, judgment, and organizational skills.
• Proficiency in Workiva, Diligent, EDGAR systems, and Microsoft Office.

Desired Characteristics

• ABA approved paralegal certificate
• Experience with equity administration software (e.g., Carta, E*TRADE/ Morgan Stanley Shareworks).
• Experience with corporate governance for multinational subsidiary structures.
• Strong “ownership” mindset and ability to work independently.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities under tight deadlines.
• High integrity and commitment to ethical conduct and compliance.

Location

Houston, TX