Full-time, Fixed Term position until 12 January 2029
Salary HEW 8 ($116,551 - $131,257 p.a.) + 17% Superannuation and Flexible Working Arrangements
Based at the Bundoora West campus, and the potential to work across other RMIT campuses as required.
Bring governance, planning and projects together and help shape the School Health and Biomedical Sciences’ priorities at scale.
We’re looking for an experienced governance and projects coordinator who thrives in a complex environment, enjoys working with senior stakeholders, and can turn information into clear insights and enabling senior leaders to make decisions with measurable outcomes. You will lead one of the core administrative streams within the School Operations portfolio, driving governance, strategic planning, and high-impact initiatives that enable the delivery of the School of Health and Biomedical Sciences’ priorities.
About the Role
Reporting to the Senior Manager, School Operations, you will lead a team that enables effective governance, coordination, and project delivery across the School Operations portfolio. You will oversee committee processes, submissions, actions, and reporting, while also supporting strategic projects and School-wide planning activities. You will bring strong judgement, excellent attention to detail, and a proactive approach to working across diverse stakeholders (School Executive, School academic staff, College Operations and central University functions).
This is an ideal opportunity for someone who enjoys:
running high-quality governance processes and committee secretariat functions
driving process improvement and innovation to enhance efficiency and effectiveness
coordinating strategic initiatives from idea to delivery
producing executive-ready papers, briefings and analysis to support decision-making
strengthening visibility, tracking, and accountability across key priorities
Key Responsibilities:
Coordinate School governance and committee processes, providing high‑quality secretariat support and ensuring alignment with College and University requirements.
Support delivery of strategic projects and planning activities, including executive planning, strategic papers, business cases, and School‑wide initiatives.
Coordinate Learning and Teaching activities, including program development and amendments, and act as a key liaison with College on L&T processes.
Facilitate effective coordination between the School and College, including oversight of governance-related surveys and associated engagement activities.
Oversee School communications and information management, ensuring accurate, timely, and consistent messaging across channels.
To be successful in this position, you will have:
Demonstrated experience in providing high-level administrative and executive support within a complex organisation, including coordinating governance processes, committees, and senior stakeholders.
Proven ability to coordinate and support projects and initiatives, including planning, tracking progress, managing timelines, and ensuring alignment with organisational priorities.
Strong analytical and problem-solving skills, with the ability to collate, interpret, and synthesise information from multiple sources and systems to support informed decision-making.
Demonstrated experience in preparing high-quality documentation, including reports, briefing papers, business cases, and presentations for senior audiences.
Demonstrated experience in using and managing corporate or university systems (e.g., student management, workflow/approval, and reporting systems), and the ability to quickly learn new systems and processes.
Highly developed organisational, communication, and interpersonal skills, with the ability to manage competing priorities and build effective working relationships across a diverse range of stakeholders.
Demonstrated understanding of Learning and Teaching processes (e.g., program development and amendments) and governance frameworks, including the ability to support compliance with policies, procedures, and approval workflows.
Qualifications:
A relevant postgraduate qualification or progress towards postgraduate qualification and extensive relevant experience; or extensive experience and management expertise; or an equivalent combination of relevant education/training and expertise.
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About the School of Health and Biomedical Sciences
The School of Health and Biomedical Sciences comprises three Academic areas:
Clinical Sciences
Health Sciences
Medical Sciences.
Primarily based at the RMIT Bundoora campus, we undertake teaching and research across the disciplines of: Human Biosciences, Laboratory Medicine, Medical Radiations, Nursing, Digital Health, Osteopathy, Chiropractic, Chinese Medicine, Pharmacy, Pharmaceutical Sciences, Physiotherapy and Psychology.
The School’s research was ranked as well above world standard in clinical science, medical physiology, microbiology and pharmacology & pharmaceutical sciences, and complementary and alternative medicine, and above world standard in psychology, public health & health service and medical & health sciences. We have a strategic focus on chronic disease and integrative health care with globally distinctive research strengths in respiratory health, neuroinflammation, translational immunology and infection, cancer diagnostics and therapeutics, and cross-cutting themes of: Lifestyle Medicine, Digital Health, Indigenous Health, Ageing in Health & Disease, and Medical Devices, Diagnostics and Prognostics. Research and Learning and Teaching innovation within the School is supported by a world class simulated hospital, digital human anatomy facility, state-of-the-art equipment and fully equipped laboratories and medical radiations facilities as well as a significant number of national and international partners.
Details of the School can be found at:
https://www.rmit.edu.au/about/our-education/academic-schools/health-and-biomedical-sciences
To Apply
Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page.
For further information about this position, please see the Position Description hyperlinked below.
For further information regarding recruitment processes, please contact Jennifer Pham, Senior Talent Acquisition Advisor via email at jennifer.pham2@rmit.edu.au Please do not share your application to this email address.
Position Description – Senior Coordinator, School Governance and Strategic Projects
RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.
At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.
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