Senior Coordinator, Philanthropic Strategy Team - University Advancement

Scheduled Hours

37.5

Position Summary

The Senior Coordinator, Philanthropic Strategy Team supports the two Associate Vice Chancellors (AVCs) within the Philanthropic Strategy team. The Senior Coordinator oversees reporting and administrative support, travel management, interview scheduling, project management, meeting logistics, and creating, updating, and distributing multiple monthly, quarterly, and annual reports and data related tasks, some of which may be confidential in nature. The Senior Coordinator plays a critical role in supporting the Philanthropic Strategy Team leadership and provides necessary and timely information for effective decision-making by the Associate Vice Chancellors. The Senior Coordinator reports to the Senior Manager of Support Services for Philanthropic Strategies and will often work in partnership with administrative support staff within both UA and offices of school deans and priority offices.

Job Description

• Serve as coordinator for the planning and implementation of efforts within two distinct groups of teams for which the AVCs have oversight within Philanthropic Strategy, including managing several complex projects. Efforts include scheduling and monitoring all aspects of the interview process for recruiting positions that report to the AVCs. Works closely with other senior leadership support staff to ensure project deadlines are met and responses are well-coordinated and well-executed. Works closely with leadership on department-wide projects, meetings and logistics, and team-building activities. Serves as a resource for the AVCs in managing special projects, which may include preparing, editing, and proofreading documents and completing other duties as assigned to support the goals of Philanthropic Strategy.

• Provide high-level support to both Associate Vice Chancellors for Philanthropic Strategy, serving as the vital communication link to and from the office when the AVCs are away from the office. Discern between critical needs and those that can wait and communicate appropriately.

• Create and maintain multiple reports for the AVCs and leadership for Philanthropic Strategy. Reporting may involve submitting metrics, data requests, formatting raw data, compiling, and storing tables in an accessible or confidential location for appropriate parties. This includes monthly, quarterly, annual, and other reports as needed.

• Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

• Occasional work at on- and off-campus St. Louis-based university events

• After hours work as needed

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• A deep appreciation for and an ability to successfully articulate the mission and aspirations of Washington University.
• A desire to play a meaningful role in the University’s community and to share in the community’s commitment to research and education.

This position is located in St. Louis, MO and the targeted hiring range for this position is $25.47 - $30.00.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Complex Systems, Confidentiality, Database Management, Deadline Management, Detail-Oriented, Event Management, Event Planning, Learning Quickly, Material Preparation, Meeting Organization, Microsoft Office, Multitasking, Office Management, Oral Communications, Organizing, Professional Etiquette, Project Management, Relationship Building, Scheduling, Time Prioritization, Written Communication

Grade

G10-H

Salary Range

$25.47 - $39.49 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.