Senior Building Manager

Department

BSD FSD - Building Management

About the Department

The Biological Sciences Division – Facilities Services (BSD-FS) office provides support for University’s medical, research, and education missions. We are responsible for managing approximately 2 million gross feet of space located on the University of Chicago’s Hyde Park campus. We serve many community members including but not limited to: research and non-research faculty, principal investigators, laboratory staff, residents, hospital staff, undergraduate students and post-doctoral scholars. BSD-FS consists of the following major functional areas of responsibility: 1) Planning, Design and Construction, 2) Project Management Services, 3) Building Management, 4) Space Management, 5) Capital Planning, 6) Lease Management, 7) Architectural Services, 8) Signage, and 9) Furniture.

Job Summary

The job uses specialized knowledge and breadth of expertise to develop long- and short-term plans for facility development and maintenance. Solves unique and complex problems related to policies and expansion to support the strategic mission of the unit. Leads all aspects of facilities services, budgets and forecasting, safety, and maintenance. Works independently to plan and coordinate new capital projects.

The Senior Building Manager supports the achievement of BSD’s scientific and educational goals through effective delivery of infrastructure and building management services across BSD’s campus buildings (KCBD, Knapp, BSLC, Greenhouse, GCIS West, Kovler, Cummings/MRS, Hull Court, and medical center complex). The Senior Building Manager directly manages the efforts of other BSD building managers and directly manages a subset of BSD campus buildings in the capacity as a building manager. The Senior Building Manager has frequent contact with research staff, faculty, department administrators, other University departments, vendors, construction contractors and regulatory organizations.

The Senior Building Manager must be able to communicate with all levels of personnel in an accurate and concise manner as demanded by the situation. The Senior Building Manager may be required to work non-standard work hours in support of facility activities. These activities may include major utility shutdowns, start-up of significant building systems and emergency situations. The Sr Building Manager will be required to not only implement existing programs/policies, but to develop and implement new and improved policies to better fit the mission of the Division.

Responsibilities

• Recommend/develop proactive strategies for continued process improvements and efficient resource utilization.

• Create strategic planning documents using excel and PowerPoint that outline multiyear capital spending in associated buildings.

• Coordination and reduction of major shared equipment service contracts/replacement/upkeep.

• May act as Building Manager in other BSD facilities in the absence of staff or other departmental need.

• Develop long-term strategic and short-term operating plans for the buildings in conjunction with the Executive Director of BSD Facilities, BSD Finance, and BSD leadership.

• Coordinate and manage service contracts with vendors, including but not limited to custodial services, rugs, growth chambers, cold rooms, autoclaves, etc.

• Work with University Facilities Services, UCM Physical Plant, and other departments to coordinate effective completion tasks and department wide initiatives.

• Regularly communicates with building occupants and leadership of any known or impeding service disruptions, projects, or related activities, etc. than may impact daily research activity and coordinate work accordingly.

• Coordinates effective delivery of custodial services, routinely monitors the completion and the quality of services.

• Routinely monitors environmental conditions and verifies proper operation of building systems and equipment.

• The responsibility of maintaining the research environment for investigators during renovations and coordinating contractor activities to minimize negative impacts on research.

• Day-to-day contact and oversight of renovations and building projects.

• Performs work as project manager for alterations and repairs as assigned.

• Manages and maintains building security.

• Coordinates University and Divisional safety and environmental compliance programs in buildings.

• Enforces policies and procedures to ensure the safety of all students, staff and faculty members.

• Reports violations of access policies and infractions of University/Divisional/Departmental security policies.

• Develop facilities maintenance policies and procedures. Plans for renovation and other facilities-related projects, including ensuring projects are completed on time and within budget. Receives requests for facilities services and supervise delivery of appropriate services.

• Monitors inspections of buildings, equipment and/or surrounding grounds for deficiencies and potential safety, health, or code problems. Reviews and authorizes written reports summarizing findings and recommends solutions.

• Manages movement of equipment and materials, maintains building security, and maintains information on building blueprints, space utilization data and equipment.

• Plans with staff from other units and reviews the work of contractors as well as facilities union and/or non-union staff.

• Works independently to create and proactively maintain partnerships with clients, internal and third party service providers and other partners.

• Uses specialized depth of knowledge in clients' business to collaborate with Facilities Services (FS) and increase the value they provide while minimizing the adverse impact FS projects may have on their activities and those of the entire University community.

• Proactively identifies substandard conditions and services; recommends and implements corrective actions.

• Interprets complex needs and gaps in service to collaborate with and recommend appropriate services to colleagues and vendors.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree in Business Administration, Engineering, Operations Management or similar degree.

• Advanced job-related education or designation programs, such as BOMI Institute, strongly preferred.

Experience:​

• 7+ years of facilities-related experience strongly preferred.

Preferred Competencies​

• Ability to organize and manage staff.

• The position requires extensive knowledge of infrastructure systems, building controls, monitoring systems and applicable City of Chicago codes, industry standards and occupant needs.

• Able to categorize and prioritize work activities.

• Able to develop and implement solutions to varied problems.

• Complete numerous activities in a multi-task environment.

• Effectively communicate in both written and verbal format.

• Able to use a personal computer and standard software packages.

• Able to maintain confidentiality.

• Able to inspect facilities, including mechanical, electrical and plumbing systems.

Working Conditions

• Able to climb stairs/ladders and orient body to complete inspections.

• Able to lift up to 50 pounds and move small items (boxes, cylinders, etc.).

Application Documents

• Resume (required)

• Cover Letter (preferred)

Job Family

Facilities Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$100,000.00 - $130,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.