Senior Administrative Team Leader

Job Description:

• Excellent benefits including salary packaging
• Based between Fitzroy and Truganina location
• Senior leadership opportunity
• Permanent, Part Time, (32 hours per week)

About the Role

You will supervise the efficient day-to-day operational management of the SVCHS administration team and will serve as a primary point of contact for Justice Health, SVHM Specialist Clinics, and Sentence Management Division (SMD). Your duties will include developing, enhancing and simplifying reporting processes and maintaining data bases to ensure SVCHS complies with Organisational reporting requirements for SVHM and Justice Health. T

Duties will include but are not limited to the following:

•             Support the implementation of referral and booking systems between SVCHS and Specialist Clinics, ensuring administrative processes are efficient and patient-centred.

•             Design and maintain data collection systems to accurately capture departmental activity, outputs, and performance metrics.

•             Develop and oversee daily operational procedures for the SVCHS administration team to ensure consistent, high-quality service delivery.

•             Manage core administrative functions, including staff leave, HR coordination, orientation of new staff, office operations, meeting scheduling, and minute-taking.

•             Coordinate internal and external communications, fostering effective information flow between SVCHS, SVHM, Justice Health, and other prison health services.

•             Lead and support the administrative team, promoting a positive team culture

Classifications for this position will range from HS4 - H29 ($83,657.60 - $92,482.00 pro rata per annum).

Your Contribution

• Demonstrated ability to lead a broad range of administrative support functions and junior administrative staff (including conducting performance reviews and regular review of staff workloads and outputs)
• Excellent organisational and time management skills including the ability to determine workload priorities and meet strict deadlines
• Advanced computer and technology skills (e.g. database, Word, Publisher, Excel, PowerPoint, Outlook)
• Demonstrated ability to work with a range of key stakeholders (including health sector personnel, correctional providers, Justice Health and  partners) to develop effective relationships and partnerships
• Demonstrated skills in coordination of meetings (including tele/video conferencing) and events, including: preparing agendas, minute taking and diary appointments, organising venue and catering and managing event registration including use of relevant databases.
• Current National criminal history check, or willing to obtain

What we Offer
• A focus on wellbeing initiatives, with regular events and programs
• Confidential, solutions-focused employee counselling
• A healthy work/life balance encouraged.
• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
• Salary Packaging – Increase your take home pay!
• Discounts and Promotions always available through our Foundation
• Regular opportunities for professional development to assist you to reach your career goals
• Culture of continuous improvement

About ST Vincent's Correctional Health Service

St Vincent’s Correctional Health Services (SVCHS) delivers secondary and primary health care, including primary mental health services, within its 20-bed subacute ward at Port Phillip Prison. In partnership with St Vincent’s Hospital Melbourne (SVHM), SVCHS also operates a state-wide coordination service to facilitate referral and appointment management for individuals in custody across Victoria.

Working at St Vincent’s
St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

Application
Please attach your resume and cover letter to your application.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.
Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.
SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.

Closing Date:

10 January 2026 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct