Senior Administrative Specialist - Highway Dept.

Job Posting End Date:

03-23-2026

Worker Sub-Type:

Regular

Scheduled Weekly Hours:

24

Position Summary:

The Senior Administrative Specialist provides support to the Marathon County Highway Department stockroom and fleet maintenance. This role focuses on inventory accuracy, system data entry, and supporting stockroom accounting functions in a warehouse environment. Duties include limited physical stockroom tasks such as assisting with receiving or covering the stockroom service window when the Inventory Technician is unavailable. Work is performed in accordance with established stockroom procedures and inventory controls and requires strong attention to detail, accuracy, and the ability to work independently. The Senior Administrative Specialist reports to the Purchasing Coordinator.

This is a part-time position, working 24 hours per week. The hours would be a mutually agreeable flexible schedule during Highway Department office times:

October through March: Monday – Thursday, 7:00am – 4:00pm and Friday 7:00am – 12:00pm

April through September: Monday – Thursday, 7:00am – 4:00pm

Examples of Work Performed:

The following duties are typical of this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned.

• Process supplier invoices (coding and data entry) for direct charges to work orders and/or posting of inventory receipts.

• Data entry of inventory usage, warehouse moves, disposals, etc.

• Data entry of fleet services and equipment part lists.

• Provide stockroom service window coverage as needed.

• Perform other duties related to inventory, documentation, and data entry.

• Assist with checking in inventory and verifying orders.

• Support inventory control functions.

• Assist in maintaining storage areas.

• Perform other duties as assigned.

Qualifications:

• High school diploma or equivalent.

• Valid driver license with a driving history that meets Marathon County standards.

Knowledge, Skills, and Abilities:

• Experience with inventory systems, invoice processing, or stockroom accounting preferred.

• Basic accounting skills, including familiarity with job coding and invoice processing.

• Ability to work within CHEMs inventory software (training provided).

• Working knowledge of Microsoft Office (Excel, Word, Outlook).

• Strong attention to detail and accuracy in data entry and recordkeeping.

• Ability to work effectively with mechanics, vendors, municipal staff, and coworkers.

• Ability to lift and move inventory items safely, up to 50 pounds.

• Dependability, integrity, and ability to work independently with minimal supervision.

Physical Requirements:

Moderate Physical Requirements - Job requires a combination of desk work and some physical activity.

All physical requirements are described with the intent to comply with the Americans with Disabilities Act (ADA). Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of their job.

Selection Procedure:

The selection of the successful candidate may be made by assessment of education and work experience, oral interview, review of references, and/or other job-related selection procedures. Depending on position requirements, the selected candidate may be required to satisfactorily complete post-offer assessments, including but not limited to education verification, background checks, driver license verification, physical examination, psychological assessment, and drug screening paid for by the County.

Equal Opportunity Employer:

Marathon County is an Equal Opportunity Employer committed to diversity. All qualified applicants will receive consideration for employment and will not be discriminated against based on age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information or protected veteran status.

Special Accommodations:

Marathon County will make arrangements to furnish appropriate auxiliary aids and services where necessary and reasonable to afford an individual with a disability the opportunity to participate in the recruitment process. Please notify the Employee Resources Department office or phone (715) 261-1451 to request special accommodations prior to the application deadline.

Notice to Applicants:

Wisconsin Statutes, Sections 19.36 (7), 64.09 (5), and 64.11 (7) require public employers to treat the following items as a public record: Each applicant’s application, records, recommendations, and qualifications except as provided in Section 19.36 (7), Wis. Stats. that allows the identity of an applicant to remain confidential if the applicant requests in writing that the County not provide access to this information.  If you choose not to have this information become a public record, you must make such a request in writing to the Employee Resources Department. If you become a finalist for the position, your identity may be disclosed as required by law