Senior Administrative Specialist

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet.  

 

Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place. 

Dow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. ​​​​Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting www.dow.com.

About you and this role - What you will do in this role

You will provide specialized administrative support to the Maintenance and Engineering Director for Louisiana Operations. You will exercise considerable discretion, professionalism, confidentiality, and independent judgement in managing the flow of work within the area of responsibility. You will work with a limited degree of supervision, with full authority of the supported leader.
 

Responsibilities - Duties, projects, tasks, and activities you would be responsible for in this role

• Maintains an in-depth understanding of role, work group, and computer applications to work independently, appropriately prioritize work and provide professional administrative support to leaders, colleagues or groups in the organization. Able to meet tight deadlines in a fast-paced and quickly changing environment. Demonstrated strong organizational skills. Proactive, resourceful and self-motivated. May supervise other administrative employees.
• Independently schedules meetings and events, books conference rooms, orders food/drink, escorts and manages visitor / guest process.  
• Coordinates the end-to-end delivery of department or group events or special projects. Take notes at meetings and compress relevant information into a summary / action items.
• Clear and concise verbal and written communication skills.
• Creates open channels of communications to help the department understand and utilize information more effectively. Trusted with sensitive/confidential information; proven discretion required.
• Administrative point of contact with the ability to rapidly establish rapport within workgroup, leadership and clients, internal and external. Proactive approach to problem solving. Ability and knowledge to answer business/function questions and take appropriate actions in the absence of the Leader.
• Excellent organizational skills and results oriented. Strong attention to detail and ability to keep work flowing without distractions or interruptions.
• Good time management skills - ability to plan your tasks and the time they will take. Supervise other office assistants or delegate work to other admins and other office workers.
• Displays approachable demeanor for a positive coaching and mentoring environment by supporting an inclusive culture. Ability to work in a team and prioritize requests from multiple managers.
• Work effectively with others to meet or exceed organizational goals. 
• Ability to arrange complex domestic and international travel and prepares itinerary. 
• Strong attention to detail.
• Understands time zone and cultural differences.
• Complex calendar and time management to support leader and business objectives. Independently works to manage changing priorities and circumstances.
• Experienced with numerous business software applications / stays up to date on changing technology (e.g., Microsoft Office). Ability to quickly learn new internal electronic systems, and to share knowledge with others.
• Manage TER reporting, review and approve TERs on behalf of leader. Inform individuals of discrepancies. Ensure employees adhere to company policy requirements including Dow's Code of Business Conduct.
• Advocate for Dow's safety behaviors; often may be safety warden or contact for team, floor, etc.
• Must be able to set priorities and can simultaneously handle multiple tasks. Must be flexible and able to quickly adapt to changes and anticipate needs. Demonstrated self-motivation. Reduce complexity to simplicity. Strive to do more than what is expected of you. Actively request feedback and follow it. Network with other admins, groups, to leverage best practices. Takes well-calculated risks in cooperation with leader, team or project leader.
• Build and maintain relationships inside and outside natural workgroup to achieve a positive outcome. Drives a culture of trust and transparency. Targets written and verbal comms to different audiences clearly and concisely
• Promotes partnerships within and between teams. Works towards win-win outcomes in relationships with others in the Dow organization.
• Proven leadership skills. 
• Creates open channels of communication to help the organization understand and utilize info more effectively and follows up to ensure that others understand the messaging. Must embrace change. Exceptional work ethic. Motivates and encourages others.
• Demonstrated SME traits with MS Office platform, Dow Systems software and collaborations tools. Able to assist managers and team members with everyday IT issues.  Retrieves information from role-related information systems and makes basic decisions based on it. Combines data from role-related information systems with Dow workstations to enhance productivity.

Qualifications - Required education, experience and abilities that are needed for this role (must haves)

• A minimum of a High School Diploma or GED equivalent.
• A minimum of 7 years of relevant experience (administrative assistant, professional business roles or similar).
• Proficiency in Microsoft application expertise, to include Word, Excel, PowerPoint, and Outlook.
• Must possess a TWIC card or be eligible to obtain a TWIC card. For information on TWIC eligibility requirements, please see: https://www.tsa.gov/for-industry/twic (If unable to access link, copy and paste in your browser.)
• A minimum requirement for this U.S. based position is the ability to work legally in the United States.  No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

Preferred Skills - An expanded list of qualifications that are "nice to have", but not essential

• Industrial Maintenance and Contractor Operations administrative experience.

Skills - Specific abilities and expertise required to perform tasks effectively in this role (must haves)

• Organizational Skills: Ability to prioritize tasks, manage complex calendars, and coordinate multiple projects in a fast-paced environment.
• Communication Skills: Strong verbal and written communication to convey information clearly and maintain open channels with internal and external stakeholders.
• Problem-Solving and Decision-Making: Demonstrated capability to exercise discretion and independent judgment when addressing challenges and making decisions.
• Technical Proficiency: Expertise in Microsoft Office and ability to quickly learn and adapt to new internal systems and technologies.
• Time Management: Skilled at planning and executing tasks efficiently to meet tight deadlines while handling changing priorities.

Additional Note: This position does not offer relocation assistance.

Benefits – What Dow offers you 

We invest in you. 
 

Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career. You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.  

Here are just a few highlights of what you would be offered as a Dow employee: 

• Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives. 
• Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it. 
• Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals. 
  • Employee stock purchase programs (availability varies depending on location).
• Student Debt Retirement Savings Match Program (U.S. only).
  • Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match.
• Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations.
• Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building. 
• Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs. 
• Competitive yearly vacation allowance.
• Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).  
• Paid time off to care for family members who are sick or injured.  
• Paid time off to support volunteering and Employee Resource Group’s (ERG) participation. 
• Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
• On-site fitness facilities to help stay healthy and active (availability varies depending on location).
• Employee discounts for online shopping, cinema tickets, gym memberships and more.
• Additionally, some of our locations might offer:
  • Transportation allowance (availability varies depending on location)
  • Meal subsidiaries/vouchers (availability varies depending on location)
  • Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)

Join our team, we can make a difference together.

About Dow
Dow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. ​​​​Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting www.dow.com.

As part of our dedication to inclusion, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow's equal opportunities is available on www.dow.com.

Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR (833-693-6947) and select option 8.