Job Posting Title:
Senior Administrative Human Resources Associate, Recreational Sports----
Hiring Department:
Recreational Sports----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Non-Exempt from FLSA----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
UT MAIN CAMPUS----
Job Details:
Senior Administrative Associate, Recreational Sports
PURPOSE: The Sr. Administrative Human Resources Associate manages and performs a wide range of HR generalist tasks within the Recreational Sports department, focusing on recruiting, onboarding, and managing business processes for student and non-benefits eligible staff. This role operates in a high-volume, transactional environment and requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced setting. While primarily supporting Recreational Sports, this position may also provide HR support to other campus departments as needed.
General Notes
Must be eligible to work in the U.S. on a full-time basis without sponsorship.
ESSENTIAL JOB FUNCTIONS:
Required Qualifications: A High School Diploma or GED is required, along with clerical or administrative experience, including at least one year at the Administrative Assistant or Administrative Associate level. Candidates must demonstrate prior experience in supervisory capacity, including overseeing staff, coordinating work, or providing direction to others, along with strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously in a high-volume, transactional environment. Excellent written and verbal communication skills, along with the ability to interact effectively with a wide range of individuals and exercise sound judgment in handling sensitive information, are essential. Demonstrated competencies in conflict management, effective communication, decision-making and critical thinking, problem solving, tactical and strategic planning, and relationship management with a focus on service excellence are required.
Preferred Qualifications: A bachelor’s degree in Human Resources, Business Administration, or a related field is preferred. Clerical experience, including more than one year of experience at either the Administrative Assistant or the Administrative Associate level is preferred. Experience working in a higher education or recreational sports environment is preferred. Proficiency in HR systems and tools such as Workday, Excel, and DocuSign is highly desirable. Demonstrated experience in a fast-paced, collaborative work environment with responsibility for recruiting, onboarding, and employee support processes is preferred. Familiarity with university policies and procedures, as well as experience supporting student employment or development programs, is advantageous. A Professional in Human Resources (PHR) or Society for Human Resource Management (SHRM) certification is preferred; candidates with these certifications are strongly encouraged to apply.
Salary:
$50,000+ depending on qualifications/experience
Working Conditions and Other requirements:
Continuously maintain and adhere to departmental Vision, Mission and Values, Performance Standards and Communication Credo. Regular and punctual attendance at the workplace required and work additional hours when required. This position’s work location is on The University of Texas at Austin campus. Comply with departmental and university policies and procedures, and all other university and system rules and regulations. Security sensitive position. Position is a Campus Security Authority pursuant to the Clery Act and University policy, and a Responsible Employee pursuant to Title IX, SB212, and University policy.
The role involves occasional exposure to varying weather conditions. The position requires manual dexterity, lifting, and moving objects, as well as the ability to work in environments with alarms, large crowds, dust, and noise, including construction noise. The work area may occasionally be windowless, and there may be brief exposure to chemical fumes. The position also requires frequent use of a keyboard, repetitive hand movements, climbing stairs, and other manual tasks as part of daily duties.
Work under stress, as a team member and independently and with overlapping projects. Maintain ability to interact cooperatively with staff and participants, work with limited direction, communicate effectively both in written and verbal form, be flexible, be resourceful and use initiative, be supervised, adhere to university policies and procedures, organize time and documents effectively, perform multiple tasks, and function capably in a complex organizational structure with fast-paced working conditions. Ability to provide leadership, problem solve, supervise others, delegate tasks, make independent judgments, maintain confidentiality, maintain professional demeanor, and maintain knowledge required to perform professional duties.
Work is in-person on the main campus in Gregory Gym. Hours are Monday – Friday, from 8 AM – 5 PM.
Required Materials:
Please note, if you do not include all of the required materials listed above, your application will not be considered and will not advance to the hiring committee for review.
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.