Senior Administrative Assistant

Senior Administrative Assistant

About the Role

We are looking for a reliable and supportive Senior Administrative Assistant who enjoys a stable, structured role and a friendly office environment. This position is ideal for someone who prefers clear daily tasks, steady responsibilities, and long-term stability rather than frequent changes or career‑progression paths.

You will be the key point of contact for colleagues working from the Kaunas office (approx. 10 employees on-site daily, 35–37 total based in Lithuania). Most employees are home‑based or hybrid, so this role ensures smooth day‑to‑day office operations.

Key Responsibilities

• Provide daily administrative support to the local team
• Prepare and format documents, correspondence, reports
• Handle mail, filing, records management, and office documentation
• Organize meetings, travel arrangements
• Manage company fleet (prepare documentation for ordering new cars)
• Support onboarding of new hires (office-related tasks)
• Maintain office supplies, equipment, and overall office organization
• Assist with basic finance, HR, IT, or procurement-related tasks when required
• Manage invoices (receipt, processing and sending to the accountant for payment)
• Respond to general inquiries from employees
• Coordinate with internal teams and external vendors
• Ensure smooth operation of the office and pleasant work environment

What We Are Looking For

• Experience in administrative or office support roles (approx. 3+ years)
• Strong sense of responsibility, reliability, and a supportive attitude
• Comfort with routine daily tasks and stable workload
• Ability to work independently and manage priorities
• Confidence using MS Office (Outlook, Word, Excel, Teams) – daily user level
• English language level: B1 (able to understand internal communication; fluent English is not required)
• Good communication skills and a positive attitude
• Readiness to work 100% from the office (this is not a hybrid or remote role)

What This Role Offers

• A stable, long-term administrative position
• Friendly and calm office environment
• Predictable workload with clear tasks
• Supportive colleagues and positive team atmosphere
• Opportunity to become a key point of contact for the local office

(Please note: This role is designed as a long-term administrative position without expected annual promotions or frequent changes in responsibilities.)

Why Join Us?

You will join a professional yet friendly workplace where stability, trust, and teamwork are valued. If you enjoy helping others, keeping things organized, and contributing to a smooth-running office, this role will give you a meaningful and steady place where you can thrive.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.