Senior Administrative Assistant

Job Details:

Job Description:

This position requires candidates to upload a resume in English; you are welcome to upload multiple versions of your resume if you prefer but an English version of your resume will be required to be considered for this position.

We are seeking a highly organized and proactive Senior Administrative Assistant to provide essential administrative, operational, and project support to our team. This role supports executives, managers, employees, and office visitors while ensuring the smooth and efficient daily operation of the office and the successful execution of site initiatives and operational activities. The ideal candidate thrives in a fast‑paced environment, excels at multitasking, and demonstrates strong organizational and communication skills.

Responsibilities

• Execute a wide variety of administrative, organizational, financial, operational, and project-related tasks.
• Provide daily support to executives, senior administrative staff, and office visitors.
• Organize and maintain meeting schedules; manage conference rooms for executives and office teams.
• Coordinate and support internal events, including off-sites, team-building activities, and organization-wide meetings.
• Handle professional communication through phone, email, and messaging platforms.
• Screen and route phone calls, messages, and inquiries.
• Prepare reports, presentations, correspondence, memos, invoices, and other documentation.
• Manage office filing systems and maintain up-to-date records.
• Oversee office supply inventory; anticipate needs, place orders, and track deliveries.
• Schedule and manage appointments, ensuring efficient calendar coordination and conflict resolution.
• Coordinate travel arrangements and process expense reports.
• Support global and business-wide initiatives.
• Collaborate with administrative and operational staff to exchange information that supports budgeting and expense control.
• Manage agendas for staff meetings, track and follow up on action items.
• Lead initiatives related to site community building.
• Lead the GPTW (Great Place to Work) work group.
• Lead and oversee Visitor Center operations.
• Manage agendas and logistics for VP/GM visits to the site.
• Drive Manager Forums and All-Site Meetings.
• Manage Site Operations indicators, including tracking, reporting, compliance, and coordination with operations groups.
• Manage the Site Operations budget, including planning, tracking, and reporting.

Behavioral Traits

• Organized and Detail-Oriented: Maintains accuracy and attention to detail while managing multiple tasks, documents, and priorities.
• Proactive: Anticipates needs, identifies potential issues early, and takes initiative to ensure smooth daily operations.
• Communicator: Demonstrates clear, professional, and timely communication with executives, employees, and external stakeholders.
• Customer-Service Mindset: Provides a positive, supportive experience for internal and external visitors, adapting to a wide range of needs and personalities.
• Adaptable: Thrives in a fast-paced environment and adjusts quickly to changing priorities, schedules, and requirements.
• Discreet and Trustworthy: Handles sensitive and confidential information with the highest level of professionalism.
• Collaborative: Works effectively with cross-functional teams, fostering a cooperative and solution-oriented environment.
• Problem Solver: Uses sound judgment and resourcefulness to address challenges and maintain operational continuity.
• Dependable: Demonstrates reliability, accountability, and consistency in delivering high-quality administrative support.
• Drives with Integrity: We are truthful and transparent and act with uncompromising integrity.

Who We're Looking For

You are detail-oriented, resourceful, and able to anticipate the needs of the team. You bring professionalism, discretion, and strong interpersonal skills to every interaction. You enjoy being the backbone of office operations and take pride in helping teams function at their best.

Qualifications:

Minimum qualifications are required to be initially considered for this position.  Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates.

Minimum Qualifications:

• Bachelor's degree + 3 years of experience providing administrative support in a corporate, office, or professional environment.
• Advanced English level.
• Must have unrestricted, permanent right to work in Mexico (this role is not eligible for visa or immigration sponsorship).

Preferred Qualifications:

• + 5 years of experience providing administrative support in a corporate, office, or professional environment.
• Budgeting and financial acumen
• Data and document management system experience
• Event planning
• Project execution skills
• Stakeholder management

          

Job Type:

Experienced Hire

Shift:

Shift 1 (Mexico)

Primary Location:

Mexico, Guadalajara

Additional Locations:

Business group:

At the Data Center Group (DCG), we're committed to delivering exceptional products and delighting our customers. We offer both broad-market Xeon-based solutions and custom x86-based products, ensuring tailored innovation for diverse needs across general-purpose compute, web services, HPC, and AI-accelerated systems. Our charter encompasses defining business strategy and roadmaps, product management, developing ecosystems and business opportunities, delivering strong financial performance, and reinvigorating x86 leadership. Join us as we transform the data center segment through workload driven leadership products and close collaboration with our partners.

Posting Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.

Position of Trust

N/A

Work Model for this Role

This role will require an on-site presence. * Job posting details (such as work model, location or time type) are subject to change.

*

ADDITIONAL INFORMATION: Intel is committed to Responsible Business Alliance (RBA) compliance and ethical hiring practices. We do not charge any fees during our hiring process. Candidates should never be required to pay recruitment fees, medical examination fees, or any other charges as a condition of employment. If you are asked to pay any fees during our hiring process, please report this immediately to your recruiter.