[What the role is]
The incumbent will provide operational and administrative support for grant management processes and general administrative services within the CET institution. This role ensures compliance with funding agencies’ requirements (e.g. SSG-funded programmes), supports smooth programme administration, and delivers efficient administrative services to internal stakeholders and learners.[What you will be working on]
1. Grant Management Support (SSG-funded Programmes)
Support end-to-end grant administration, including grant claims preparation, approval, tracking, disbursement, grant appeal and closure processes
Perform pre-course checks to ensure eligibility criteria and supporting documents are complete and compliant with funding requirements
Liaise with internal stakeholders to ensure completeness and accuracy of grant submissions
Monitor grant utilisation, flag discrepancies, and follow up on outstanding items
Maintain proper records for audit and review purposes
Liaise with funding agencies on submissions, clarifications, and reporting requirements
Support audit preparation and ensure proper documentation and compliance with funding guidelines
2. Financial & Billing Payment Support
Track course fees and funding disbursements
Support reconciliation of training fees and grant claims
Work closely with finance team to ensure timely and accurate billing and collection
3. Other Administrative Support & Services
Fixed Assets and Store Management
Coordinate and procure maintenance services and repairs of office equipment, and proper management of office supplies.
Process Adjunct Trainers (AT) training allowance
Special Projects (Corporate Training) Course Administration & Coordination
4. Process Improvement
Support process improvements to enhance efficiency and service delivery
Contribute to the development of SOPs and guidelines
The candidate should be adaptable and able to rotate to take on various administrative and operational tasks to assist with CET training.
#LI-Hybrid
[What we are looking for]
Requirements:
Demonstrated experience in administrative support or related roles. Familiarity with SSG funding schemes and systems (e.g., TPGateway) will be an advantage.
Ability to work independently and manage tight timelines
Strong organisational skills with attention to detail and accuracy
Good analytical and problem-solving abilities
Good communication and interpersonal skills
Proficient in Microsoft Office applications (especially Excel).
Able to work on staggered hours basis to support early morning office commencement, or evening classes and roadshows/events