Senior Accounts Payable Specialist

Job Description

Why join Rolls-Royce?

At Rolls-Royce we are proud to be a business that has truly helped to shape the modern world and are committed to always being a force for progress; powering, protecting and connecting people everywhere.

By joining Rolls-Royce, you'll have the opportunity to work on world-class solutions, supported by a culture that believes individuality is our greatest strength, and all perspectives, experiences and backgrounds help us innovate and enable our high-performance culture.

What you will be doing:

• Robust understand the vendor invoice cycle, being able to handle and escalate to the right stakeholder complex items (e.g. lease invoices, consignment stock, retro-posting, self-billing, Good Receipt Not Invoiced - GRNI).
• Manage the communication with both internal and external stakeholders for any matter related to the AP processes and issues (e.g. procurement, auditors etc).
• Ensures timely and accurate posting credit notes, manual / special payments request in SAP, in compliance with accounting standards, basic tax rules, payment block requirements, and company policies.
• Review and resolve any system issue / exception encountered across the AP Processes (e.g., VIM exceptions)
• Responsible for resolution, timely updates, documentation, and closure of internal queries (invoices / payments) raised in ServiceNow and external queries received via email in line with SLA requirements
• Act as escalation point and drive resolution for any query relating to Purchase Orders (POs), liaising with procurement, vendors, and business stakeholders when required.
• Lead the review and reconciliation of vendor debit balances and aged creditors reports, ensuring accuracy and timely resolution in line with financial reporting requirements.
• Ensure that invoices and queries are processed in line with internal control frameworks, including segregation of duties, system-based controls, company policies and legal requirements
• Post correction journal entries, initiate reversal requests when appropriate, ensure all transaction-level posting has full traceability for internal and external audits.
• Ensure query resolution for mismatches between PO and invoice data, missing or invalid information, duplicate invoice detection, and supplier disputes.
• Use structured problem approach to identify AP related issues (e.g., data entry, incorrect master data, or workflow breakdowns)
• Operate confidently within the RR GBS Finance technology landscape, including SAP ECC, ServiceNow.
• Proficiency in Microsoft office application (Excel, Word, etc) including advanced skills in use of formulas and pivot tables, ability to perform reconciliations and generate accurate reports to support AP processes
• Identify functional issue within the systems and work with functional or technical teams to support processes improvement and bottlenecks resolution.

​Position requirements:

• 5+ years in finance or shared services/GBS
• Experience with SAP, VIM, Excel, Service Now, invoice processing and reconciliations
• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Fluent English (at least B2), German as advantage
• Experience in managing to vendor/stakeholder
• Experience in employee mentoring, performance feedback, development planning, and promoting collaborative knowledge sharing
• Familiarity with compliance and accounting policies
• Possesses a strong working knowledge of end-to-end Accounts Payable processes and ability to interpret and validate AP documents in the context of company policies
• Identifies and resolves complex queries using a logical, data-driven approach to investigate root causes. Exercises sound judgement when handling non-standard issues
• Understands the AP function within the broader Source-to-Pay (S2P) and finance organisation. Collaborates effectively with cross functional stakeholders (e.g. Procurement and Treasury)
• Supports onboarding and training of new analysts by sharing knowledge, documentation, and best practices. Represents the AP team on meetings upon of its managers in case of their absence.

What do we offer:

• Private healthcare and group life insurance

• Annual bonus

• myBenefit platform/subsidy for Multisport cards

• Internet and electricity allowance for remote work

• Increased funding for the Employee Capital Plans (PPK) program; Rolls-Royce Sp. z o.o. contributes 3% to this program

• Additional vacation days based on length of service with the employer

• Hybrid work model (2 days in the office / 3 days from home)

• Work in a modern office located in the Krakow centre – the Unity Tower (ul. Lubomirskiego 20)

Our vision is to ensure that the excellence and ingenuity that shaped our history continues into our future. Our multi-year transformation programme aims to turn Rolls-Royce into a high-performing, competitive, resilient and growing company. Join us, and it can be your future vision too.

Rolls-Royce are committed to being a respectful, inclusive, and non-discriminatory workplace where individuality is valued, diverse perspectives fuel innovation, and everyone can thrive.

Please note that all applicants will be subject to Poland right-to- work check as part of the recruitment process

Job Category

Finance

Posting Date

01 Mar 2026; 00:03