[What the role is]
Provide high-level administrative and secretarial support to the Senior Management Office, ensuring smooth operations and coordination of governance-related activities.
[What you will be working on]
Executive Support
- Provide comprehensive administrative support to senior management, including scheduling meetings, managing calendars, and arranging travel.
- Handle first level enquiries from public, colleagues, students and parents.
- Handle confidential correspondence and documentation.
Office Management
- Oversee the office space for the Senior Management team, ensuring cleanliness and operational readiness of equipment and facilities.
- Oversee day-to-day office operations to ensure a smooth and efficient work environment, including asset management and budgets.
- Works as a team with other Secretaries and cover each other’s duties when required.
Events & Administrative Support
- Assist in organizing Senior Management related events (e.g. lunches & visits).
- Support claims and asset-related matters for the Senior Management team.
- Maintain accurate records and ensure compliance with organizational policies.
- Manage administrative load and delegate tasks as needed.
[What we are looking for]
- Prior experience in secretarial or administrative support roles is preferred.
- Strong organizational, time-management skills and stakeholder management skills.
- High level of discretion and ability to handle confidential information.
- Proficiency in Microsoft Office and scheduling tools.