Do meaningful work with us. Every day.
At Amplify Health, we’re looking for individuals with ambition, resilience and passion for healthcare, insurance, wellness and digital technology. As a fast-growing business with the ambition of making people and communities across Asia healthier, we have exciting career opportunities available to help us achieve our vision.
The Secretary & Office Administrator role will play an integral role in running the Singapore front office operations and support the Singapore team in varying aspects of their work administratively. The scope will include day-to-day operations of the front office and support leadership. In this role, you will be part of the operations team working with multiple functions across offices.Responsibilities
1) Secretarial Support
Provide full spectrum of secretarial and administrative support to senior leaders, inclusive but not limited to managing of calendar, administration & logistics of meetings, expense submission.
Manage full suite of business travel arrangements, including travel itineraries, booking of flight tickets, car, visa and accommodations.
Coordinate meeting materials, printing, guest registration and follow‑ups.
Responsible for planning, sourcing, and organizing team events and conferences, which includes coordinating related travel arrangements.
Maintain discretion and confidentiality in handling all matters.
2) Internal Events & Company‑Wide Activities
Lead or support logistics for internal events including room bookings, catering, set‑up, guest coordination, and vendor liaison.
Coordinate internal & external activities such as Townhalls, Special Townhalls, Team Building, Summer Outing, Anniversary events and office‑wide celebrations.
Manage photo‑taking, attendance tracking, and support content logistics.
Work closely with People & Culture, Marketing & Communications, and EUS teams on event execution requirements
3) Office Admin Management
Rotate/Cover front desk reception duties including reception cover, access card management, visitor support.
Manage meeting rooms, pantry supplies, office supplies, mailroom coordination and general office upkeep.
Ensure tidiness and cleanliness of meeting rooms, pantries, and pantry appliances at all times.
Liaise with building management and vendors on facilities, maintenance and season parking matters.
Maintain and update administrative SOPs, checklists and process documentation.
Ensure consistent service quality and structured handover/coverage during team member’s leave.
Support creation of streamlined workflows for events, travel, office admin and executive support.
Support cross-office admin by ensuring operational continuity when needed
Assist with other administrative or ad-hoc tasks as and when assigned
Candidate Profile
Experience and Qualifications
Bachelor’s degree is preferred
Proficient in Microsoft Office applications such as Outlook, TEAMS, Sharepoint, OneDrive
Minimum 5–7 years of secretarial, administrative or executive support experience in fast-paced environments
Strong event coordination experience (internal events, workshops, offsites, roundtables)
Competencies & Core Characteristics:
We are seeking a leader who embodies the following competencies and characteristics essential for success in our scale-up environment:
Unifier & Cross-Functional Influencer: Non-hierarchical, can-do mindset, agile, willing to go the extra mile, Excellent interpersonal & communication skills with relationship management
Resilient Operator: Demonstrate ability to work well under pressure in a fast-paced environment, adaptable to last minute change, Well-organized, independent, meticulous, ability to prioritize workflow and able to multitask
Customer-Obsessed Advocate: Detail-minded, strategic thinking, independent, proactive, excellent problem-solver with partnership mindset – not only tasker ticker, but think and plan ahead in micro-level, put yourself into leadership’s shoes
You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.