Secretary

Secretary

Department: Department of Veterans Affairs

Location(s): Saint Louis, Missouri

Salary Range: $51740 - $67264 Per Year

Job Summary: The position serves as secretary to the hospital housekeeping officer (Chief, Environmental Management Service) at the VA. St. Louis Health Care System. The Environmental Service Maintains 1.8 million square feet of cleanable space over two division facilities, the John Cochran Division and the Jefferson Barracks Division.

Major Duties:

• Receives and screens visitors to include varying levels from local leadership, community partners and stakeholders, and central office level visitors. Receives incoming telephone calls for the Hospital Housekeeping Officer; takes concise messages; answers questions concerning established policy and uses personal judgement in determining whether supervisor should interrupted, or caller referred to other key personnel; discerns and assigns priority to urgent calls and notifies appropriate persons for immediate actions. Arranges for conferences/meetings, including such matters as location, schedule, agendas, and attendance lists. Assembles background material for the Hospital Housekeeping Officer in preparation for briefings, meetings, and other presentations by preparing charts, and assembling and organizing documents and material. Maintains the Environmental Management Service and Hospital Housekeeping Officer's calendars and schedules appointment and meetings upon own initiative based upon personal knowledge of the workload and current issues of importance. Reminds supervisor of appointments and briefs supervisor on the matters to be considered before the scheduled meeting. On own initiative reschedules appointments when it becomes apparent that supervisors will not be able to meet previous schedules. Receives and reviews all incoming correspondence and determines that which require personal attention; determines those that can be acted upon personally and takes necessary actions. Maintains proficiency with office automation computer software and hardware typing a variety of technical material, reports and correspondence from longhand drafts or brief notes into final form, checking for clerical accuracy and completeness of data for correct spelling, punctuation, and grammar. Organizes and maintains office files of various correspondences, such as committee minutes, congressional and other oversight letters, reports, statistics, budget information, authorization letters, etc. Maintains an accurate inventory of record created and stored by the service. Serves as the Automated Data Processing Application coordinator (ADPAC). As the ADPAC, the incumbent assists managers/staff in computer and printing issues. Monitor Vista menus and ensures all managers and staff have the appropriate menus to perform their duties; assists managers/staff in obtaining, managing, and deleting Vista menu options and assists new employees in setting up their new computer. Serves as the backup Contract Officer Representative (COR). Monitors contractors progress in performing tasks, compiles inspection reports and recommends contract terminations or modifications. Maintains communication between EMS, VISN contracting Officer(s), and Contractor. Keeps records, maintains administration records, performance agreements, compliance inspection reports, and approves invoices. Performs programmatic and acquisition-related pre-award activities such as the preparation of requisitions, acquisition plans, market research reports, work statements (ie, Performance work statements, quality assurance surveillance plans, independent government cost Estimates), source selection plans; justification and approval for other than full and open competition; and instructions to offerors and evaluation factors. Work Schedule: 7:30am-4:00pm Monday-Friday Virtual: This is not a virtual position. Remote: Not Authorized. Position Description/PD#: Secretary/PD096500 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/07/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: FAC-Cor Level 1 for contract support. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How to Apply: Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online questionnaire and submission of the required documentation specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. To preview the application questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/12916564. The application process is as follows: To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date, 05/07/2026. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. NOTE: Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: https://help.usajobs.gov/how-to. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at https://help.usajobs.gov/faq/application/documents/resume/page-limit

Application Deadline: 2026-05-07