GENERAL ADMIN DUTIES
Filing and cleaning files, photocopying, prints Identified Funds receipts, SIF’s and blank contracts, answering phones, shredding, Ownership Certificates, helping colleagues when needed, etc.
WORKING RELATIONSHIPS:
REPORTS TO: Sales Administration Manager-Europe
INTERFACES WITH: Sales Administrator at Mallorca.
DAILY JOB FUNCTIONS:
- Check the documentation in the trays for the Sales Executives are always updated and filled.
- Photocopying SIF’s for all resorts and blank copies of the Term Sheets.
- Shredding the documents with PII information.
- Enroll new clients in to the Bonvoy Rewards Program
- Answering the phones and take accurate messages
- Any other admin related task as requested by Manager
- To prepare the mail out (stickers)
CLOSINGS
- Printing reports from Universe weekly in order to keep track of all closed contracts.
- Send Ownership Certificates to clients.
- Clean the files and remove the PII information.
- File the folders in the Sales Admin filing cabinets or porta cabin.
- Flowers
SCANNING
- Cleaning, scanning and organizing files for storage
REQUIREMENTS:
- Must be fluent in English and Spanish
- Advanced skills in the use of Microsoft Software
- Ability to work under pressure and manage multiple tasks
- Must be able to adapt to a flexible working days and hours
- Good analytical and communications skills
- Be able to identify and have comprehension of PII information
- Be able to use the scanner machine
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.