Sale Coordinator, Old Master Paintings and European Art
The Company
Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.
Why This Role Matters
The primary function of this role is to act as the central point for the successful execution of sales by monitoring and tracking all activities and elements related to incoming and outgoing property. The Sale Coordinator manages all sale related deadlines and client paperwork and charges to ensure they are accurately reflected in Christie's systems. The sale coordinator also acts as as a liaison both internally and externally to gather or dispatch consignment and property related information. Supporting a global sale of masterpieces, the Sale Coordinator must be a dynamic problem solver, organized, calm under pressure and be able to communicate with professionalism and clarity to key stakeholders across the Old Masters Group division, senior team members and clients.
How you'll make an impact
Generate, manage and track status of consignment paperwork to ensure compliance requirements are met and required records are maintained
Collaborate with Legal and International Commercial Office to generate bespoke contracts
Liaise with clients as needed for all consignment related information, details, and issues
Manage shipping requests, including client approvals, export licenses, and scheduling, and organize inbound shipping of property for sale
Proactively track receipt of property and follow-up on open issues and missing items
Manage Property Movement including tours, shipping requests, securing client approvals, flag need for export licenses and track site transfers, local transfers, temp releases, transfer to third party, and hand carries
Manage Expertise, Framing and Restoration needs for sale including quote requests, client communications, status of service requested and related client charges
Manage and track client charges including all requests for creation through central support group and regular review of system data to ensure accurate reporting
Manage and track all item details to ensure sale and catalogue deadlines are met and all compliance met; sit in on hilling sessions to monitor activity and required actions
Prepare information for handoff to Post-sale Service team
Chair Sale Update Meetings with Specialists and Cataloguers
Manage catalogue and online website production process process including cataloguing, photography, essay writing, lotting up and copyright status and monitor and enforce all relevant deadlines; act as main point of contact and liaison with photography studio, production teams and Specialists
Track and ensure execution of seller marketing promises
Act as liaison to Operations for sale view and set up and prepare relevant assets, as required
Manage reserve amendments and ensure relevant pre-sale documentation is sent to client
Manage sale activities including client views, condition report dispatch, and bids
Telephone bidding
Convey approved post-sale item action to Post-sale Service team for execution
Work with Business Manager to process and track all costs, ensuring accurate post sale settlement for all sale consignors
Partner with Client Accounting to review all settlement paperwork and ensure settlement statements are accurate
Liaise with high profile clients and specialists as needed for all consignment related information, details, and issues while maintaining the upmost discretion
Support Business Manager on market share stats and competitive reports
Answer and screen incoming phone calls to the department
Work with Business Manager to prepare materials for pre-sale finance meetings
Perform other duties as assigned by Manager
What you’ll bring to the team
Bachelor’s degree required
Exceptional client service skills including strong verbal and written communication skills
Strong project management skills including ability to multi-task, prioritize and manage multiple processes
Strong attention to detail and follow-up skills
Excellent communication and interpersonal skills, including superior written and spoken communication.
Ability to work collaboratively across multiple groups and sites
Ability to remain calm in stressful situations
Ability to creatively problem solves
Ability to work independently and as part of a team
Strong knowledge of JDE, COS Media Library
Strong knowledge of Excel and Outlook
What’s great about working for us
Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie’s pays 80% of total premiums)
401(k) Savings Plan – Christie’s provides a matching contribution up to 5% (subject to IRS limits)
Life Insurance - 3x base salary (100% paid by Christie’s)
Disability Insurance (100% paid by Christie’s)
Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks.
Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year
Commuter Benefits - Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month
Back Up Child & Elder Care – up to 10 days of back-up Child or Elder Care through Bright Horizons
CSR (Corporate Social Responsibility) Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice.
Perks and Discounts through Zo and Plum Benefits
Christie’s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie’s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.
Closing Date: January 30th, 2026
*Posted salary range does not include discretionary bonus compensation and overtime pay.