Safety & Facilities Officer

• Act as first line of contact for all facilities related issues, concerns, projects, etc.
• Manage all external providers e.g. security, maintenance provider, cleaning, building admin, etc.
• Works with the clinic management, where applicable, and HR team in submitting health and safety reportorial requirement to the respective government branch(es).
• Acts as the Pollution Control Officer of the Company, where applicable
• Manages incident report of injury, illness, and other situations related to health and safety of the employees and our workplace.
• Designs strategies to reduce incidents of illness, environmental accidents, and other issues that may affect the safety of our employees.
• Leads the investigation for environmental accidents and other safety concerns.
• Works as an SME for training programs to provide safety awareness education and refresher training to the health and safety committee and our employees.
• Provides presentations and updates about current safety hazards based on market research to educate others about avoiding health, safety, and environmental hazards
• Trains new members of the Health and Safety Committee.
• Evaluates risks associated with tools and equipment, and work environment.
• Ensures the exterior and interior of the building are maintained by coordinating with the admin and relevant vendors.
• Coordinates with vendors for general maintenance, repairs, cleaning, and painting of facility.
• General maintenance and working with respective vendors as it relates to UPS, Generator, CCTV, Facility Access Control, Fire Alarm and Suppression System, Security System and HVAC, where applicable.
• Ensures the facilities including meeting rooms,  boardrooms, washrooms and cafeteria are maintained with supplies and are kept clean and tidy at all times.
• Act as our point of contact for repairs to walls, carpets, furniture, lights, and entranceways.
• Works with our Administration team in liaising with external vendors for vending machines in the pantry.
• Coordinates with our Administration team purchasing required supplies, where applicable.
• Manage purchasing with external vendors for required supplies and ensure supplier invoicing once received matches purchase orders, includes gaining approval when required
• Maintains records and certification relevant to keep the workplace safe and compliant with all statutory regulations; liaise with local authority, other tenants in the building, contractors, etc.
• Understand budgets and cost planning for facilities across applicable branches to keep costs aligned with current state of affairs and adjust services/costs, where applicable
• Attend to regular safety and facilities meetings; note all follow up action until completion.
• Ensure building, floor, pandemic, fire, evacuation plans are kept up to date.
• Acts as point of contact on any building/ facility emergency 24/7.
• Champion company core values and other company programs
• Other duties as assigned

Experience

2+ years’ experience in facilities management

2+ years’ practice as health and safety officer