Reunions Coordinator
The USC Alumni Association supports the overall advancement of USC by engaging all alumni for life, building a culture of philanthropy among the Trojan Family, and being the representative voice for the more than 500,000 USC alumni worldwide.
The USCAA seeks a Reunions Coordinator who is a detail-oriented, collaborative professional with strong organizational and communication skills to support the planning and execution of USC Reunions and related programs. Reporting to the Director of Reunions and Engagement, this role plays a key part in delivering exceptional experiences for alumni celebrating milestone reunions and fostering volunteer engagement.
This multifaceted position blends event coordination, volunteer management, and cross-functional collaboration. The ideal candidate thrives in a fast-paced environment, demonstrates excellent interpersonal skills, and is committed to advancing alumni engagement and philanthropy.
This is a hybrid-fixed position under our current work arrangement plan, with the expectation of an on-site presence for 3 days per week on the University Park Campus.
University Advancement is committed to non-discrimination and equal opportunity for all, where all advancement staff and our stakeholders have the opportunity to connect, belong, and grow while supporting the University of Southern California’s mission, values, and goals.
Responsibilities
Assist in producing all USC Reunion programs and activities, ensuring seamless coordination with internal and external stakeholders.
Support recruitment and management of volunteer reunion committees, including scheduling meetings, preparing materials, and tracking progress toward attendance and fundraising goals.
Serve as a liaison between alumni volunteers and university departments to ensure alignment with strategic objectives.
Coordinate logistics for reunion events, including venue arrangements, catering, audio/visual needs, and vendor management.
Advance innovative affinity reunion initiatives by coordinating event details, collaborating with alumni and campus partners, and adapting workflows as the program evolves.
Maintain accurate records of committee activities, event details, and alumni engagement metrics
Contribute to marketing and communication efforts by assisting with promotional materials, invitations, and digital outreach.
Support Spring Week programming through event preparation, registration assistance, vendor coordination, and day-of logistics to ensure a positive guest experience.
Provide exceptional customer service to alumni and volunteers, responding promptly to inquiries and requests.
Perform other related duties as assigned. The university reserves the right to add or change duties at any time.
Minimum Qualifications
High school degree.
Minimum of 2 years of experience with special events planning, fundraising management, or alumni and volunteer relations management.
Experience with contracts and other legal documentation.
Ability to support event planning (e.g., developing concepts, creating and estimating budgets, producing promotional materials).
Experience with audio/visual equipment.
Excellent organizational skills and ability to maintain multiple schedules.
Excellent interpersonal and written and oral communications skills.
Preferred Qualifications
Bachelor’s degree.
Experience in higher education.
Experience planning and coordinating corporate events.
Proven leadership and project management abilities.
Fluent in one or more languages other than English (e.g., Spanish, Korean).
In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values of integrity, excellence, community, well-being, open communication, and accountability.
Required Documents
Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
Compensation and Benefits
The budgeted hourly rate for this position is $31.00 - 33.00 per hour. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer alignment, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
To support faculty and staff well-being, USC provides benefits-eligible employees with a broad range of benefits and perks to help protect their and their dependents’ health, wealth, and future. These benefits are available as part of the overall compensation and total rewards package. You can learn more about USC’s comprehensive benefits here.
Minimum Education: High school or equivalent
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.
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