Resilience Program Specialist

Job Posting Title

Resilience Program Specialist

Agency

309 DEPARTMENT OF EMERGENCY MANAGEMENT

Supervisory Organization

OEM

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Annual salary up to $78,527.00 based on education and experience.

Job Description

Position Summary

Under the direction of the State Hazard Mitigation Officer (SHMO), this position is assigned responsibilities in the following areas: ensuring development and review of project applications for Hazard Mitigation programs; responsibilities in ensuring proper financial management and accounting for Hazard Mitigation programs; explaining the purposes and functions of mitigation and disaster recovery planning and program implementation; assists state and local officials with specific mitigation and disaster recovery planning and related problems and issues.  

Typical Functions

• Responsible for administering project financial activities, including reimbursement eligibility, peer review of requests, and reconciliation of payments to ensure they comply with agency, state, and federal policies, regulations, and procedures.
• Develops, compiles, tabulates, analyzes, and interprets financial data from accounting documents and systems to assist administration of project and grant funds in coordination with program manager.
• Provides status updates to sub-grantees of project and grant schedule requirements, such as period of performance and project completion requirements in coordination with SHMO.
• Maintains the schedule of reporting for programs and assists SHMO in the preparation, reviewing and submitting of related budget, financial, and programmatic reports and associated documentation.
• Performs special projects as requested and may involve the financial and/or programmatic management of grants and contracts that require resolution of identified issues.
• Reviews and completes required elements of project applications in preparation of submitting to FEMA within application deadlines.
• Provides technical assistance to local jurisdictions with project applications for funding, scope of work modifications, requests for information, budget amendments within FEMA and OEM HMA guidelines.
• Reviews and manages quarterly project reports as part of the project administration of Hazard Mitigation programs.
• Reviews and completes required elements of project applications in preparation of submitting to FEMA within application deadlines.
• Provides technical assistance to local jurisdictions with project applications for funding, scope of work modifications, requests for information, budget amendments within FEMA and OEM guidelines.
• Reviews and manages quarterly project reports as part of the project administration of Hazard Mitigation programs.
• Provides status updates to sub-grantees of project and grant schedule requirements, such as period of performance and project completion requirements in coordination with the SHMO.
• Assists the SHMO in administering programs related to disaster recovery programs at the Joint Field Office and at the agency in accordance with state and federal standards.
• Initiates process improvement through identification and development of efficient methods for performing agency processes and responsibilities.
• Attends meetings, workshops, and provide programmatic assistance to sub-grantees and internal agency staff and divisions.
• Meets with local officials and groups to explain the purposes and functions of mitigation and disaster recovery planning and program implementation; assists state and local officials with specific mitigation and disaster recovery related problems and issues.
• Serves as Hazard Mitigation Planner with secondary duties involved in Individual Assistance and Public Assistance technical assistance plans.
• Supports the State Emergency Operations Center during times of activation.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Experience with Microsoft Office suite (Word, Excel, Outlook, Teams, SharePoint, etc.), and or financial/ program management software.
• Knowledge of financial management practices and basic bookkeeping.
• Ability to communicate effectively verbally, electronically, and in writing with individuals, jurisdictions, and both internal and external stakeholders.
• Ability to analyze issues and resolve problems independently, utilizing multiple resources with minimal supervision.
• Ability to work effectively both independently and as part of a team, adapting to changing situations and requirements.
• Knowledge and experience in managing and complying with grant requirements as established in Local, State and Federal Regulations.

Education and Experience

Education and experience requirements consist of a bachelor’s degree in accounting, finance, business administration, environmental science, sustainable resource management, emergency management or a related field. or an equivalent combination of education and experience, substituting 1 year of financial/grants management experience for each year of the required education.

Preferences

Preferred candidates will have two (2) years of experience in grants management.

Physical Demands and Work Environment

Work is typically performed in an office setting with climate-controlled settings and exposure to mild noise levels.  This position requires long periods of sitting and daily use of computers and telephones. This position also may respond to emergencies in the State Emergency Operations Center or the field if called upon.

Special Requirements

Must be able and willing to perform all job-related in-state and out-of-state travel when necessary, including overnight travel.  Percentage of travel time: less than 50%. 

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

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