Job Description:

Fixed term full time position 1.0 FTE, Fitzroy location
Ongoing training and development opportunities
Friendly and supportive team
Challenging and rewarding work environment

About the Role

An opportunity exists for an Administration Assistant to join the St Vincent’s Residential In Reach Team on a permanent basis. You will be a dynamic team player who is committed to providing excellent service to our patients and staff. The position requires staff to undertake duties across a rotating roster.

Duties include:

Provide administrative support to the program which includes reception and triage of phone calls, timely and accurate patient data entry and reporting, scheduling of patient bookings, and other support as directed.
You will be committed to a continuous improvement approach, contributing to, and be responsible for review of administration procedures and standards to improve organisational effectiveness
Perform all duties with a demonstrated ability to show a friendly, sensitive and professional approach to a broad population of people, their carers and families, professional staff, and other internal and external service providers

Classification for this position will be HS1 - HS17 ($58,442.80 - $64,610 per annum, pro rata).

Your Contribution

Relevant clinical experience within the community setting and/or across a broad range of acute medical/surgical services
Highly developed interpersonal, and verbal and written communication skills
Demonstrated high level organisational and time management skills
Effective ability to adapt to change and work in a dynamic environment with competing priorities
Demonstrated experience with MS Office
A commitment to customer service to provide support and care to all our stakeholders
Current National criminal history check, or willing to obtain

What we Offer

A focus on wellbeing initiatives, with regular events and programs
Confidential, solutions-focused employee counselling
A healthy work/life balance encouraged
Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
Salary Packaging – Increase your take home pay!
In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks
Discounts and Promotions always available through our Foundation
Regular opportunities for professional development to assist you to reach your career goals
Culture of continuous improvement

About St Vincent’s Residential In Reach Team

St Vincent’s Melbourne established the Residential In-Reach (RIR) service in 2011. It operates across public and private aged care facilities, seven days a week within the St Vincent’s catchment area. The RIR service works closely with the Residential Aged Care Facilities (RACFs), General Practitioners (GPs), and other community health care teams to assist in the ongoing development and delivery of timely and effective care for older persons by providing early intervention in relation to acute illnesses associated with chronic disease and ageing, and providing evidence-based education and nursing leadership. This service is nurse led and is staffed by a Nurse Practitioner Candidates and Clinical Nurse Consultants and rotating medical staff from the Geriatric Medical Unit.

The position may be based at any of the St Vincent’s Hospital Melbourne sites.

Working at St Vincent’s

St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

Application

Please attach your resume and cover letter to your application.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.

Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).

This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.

Closing Date:

30 January 2026 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au

View Reconciliation Action Plan