Residential Accounting Manager - One Dalton Street, Boston

The Residential Accounting Manager is responsible for assisting the Assistant Director of Finance in maintaining the general ledger and balance sheet reconciliations of residential and primary entities.  The position is also responsible for supporting the residential operations team with various administrative duties and operational controls.  

People Functions 

• Maintain harmonious and professional relationship with all departments and Home Office. 
• Assist Assistant Director of Finance & residential operations team with maintaining the effectiveness of internal controls to safeguard the assets and resources of the hotel. 
• Actively support other department managers with matters dealing with labor standards, payroll, and other issues that may arise. 
• Direct and supervise the efforts, quality, and timeliness of all aspects of payroll, accounts payable, and general cashiering or other areas as directed by the Assistant Director of Finance and Director of Finance. 
• Assist in other areas of the accounting office as needed
• Assist in any Owners, Residential, Regional, and Internal inquiries.

Product Functions 

• Understand and possess a working knowledge of the Accounting & Finance and residential operations Manuals 
• Good understanding of Month-End Process, including but not limited to preparation of financial statements, accruals and journal entries, maintain reconciliations for all balance sheet accounts in established corporate formats and in accordance with generally accepted accounting principals. 
• Assist the Assistant Director of Finance and Director of Residences in preparation of all budgets and forecasts. 
• Understand the current Edition of USALI. 
• Prepare and coordinate the monthly reconciliations for all balance sheet accounts and all bank reconciliations, ensuring all outstanding reconciling items are investigated and resolved satisfactorily. 
• Perform all daily, monthly, and other periodic accounting and financial reporting in an accurate and timely nature. 
• Safeguard the cash assets through monthly bank reconciliations, cash counts of all issued Banks, including general cashier, and reporting any discrepancies to the Assistant DOF. 
• Assist with month end adjustment journal entries and balance sheet reconciliations. 
• Prepare required backup or work papers in order to provide analysis and control over balance sheet and P&L accounts and to serve the purpose of internal and external audits. 
• Assist the Residences staff with issues such as HOA and folio charges, purchasing, and owner inquiries.

• Have a working knowledge of all areas in Finance to ensure that coverage can be provided for employees on vacation or leave. 
• Perform any additional duties as assigned by the Director of Finance or Assistant Director of Finance. 
• Provides analytical reviews of residential financial performance  
• Follow up on all board meetings minutes items and close them.  
• Quarterly audit of all recharges and initiate meetings with the respective department on overage, cost efficiencies and further planning of purchase.  
• Control of capex expenditure and FF&E reserve for the residential and primary entities.
• Self audit of the residential checklist and schedule meetings with the DOF and DOR Residences to cascade any issues observed and discuss remedial action plan.  
• Work closely with engineering on property maintenance coordination, repair charge backs and subcontracted works invoicing controls 

Profit Functions 

• Ensure that income is properly recorded and an accurate and timely Daily Business Report is generated. This incudes all A La Carte revenues.
• Have the ability to direct the efforts, quality and timeliness of all aspects of the payroll, general ledger, accounts payable and general cashiering. 
• Review daily/weekly labor report and explain the major variances to established labor standards. 
• Assist Department Heads and Division Heads in researching any discrepancies or problems highlighted by the daily, weekly and monthly labor productivity reports. 
• Assist the Assistant Director of Finance in Forecasting/Budgeting and assist the Department Heads in producing their annual labor budgets for residential programs.