Residency/Fellowship Program Coordinator - Pediatrics - Allergy Pulmonary

Scheduled Hours

40

Position Summary

Responsible for the coordination of the division’s Fellowship Program alongside Fellowship Director/Assistant Director. In addition, will assist with the coordination of other divisional needs as described below.

Job Description

• Manage calendars for the Program Director and Assistant Program Director of the Fellowship Program for Pediatric Pulmonary Medicine. Organize and prioritize time and travel commitments, meetings and conference calls. Prepare letters, memos, correspondence and update contact lists. Assist with the maintenance of CV’s and bio sketches in the WashU Profile System.

• Assist Fellowship Director/Assistant Director in the coordination of the division fellowship program, which includes but not limited to: prescreening candidates, answering correspondences, coordinating communication contact lists and correspondence for the fellows, coordinating and communicating noon conference series, managing selection process.

• Liaison to internal/external agencies (ERAS, New Innovations, GME, AMA, NRMP, ABP, ACGME, OISS, BJC-CVO, SLCH).

• Monitor program for compliance.

• Create reports, and coordinate site visits.

• Assist with the data entry for the ACGME website and prepare supportive documentation required for site reviews.

• Maintain fellowship handbook and distribute yearly.

• Maintain established fellowship policies, procedures and objectives including regulatory records for license, reports, and compliance.

• Provide notifications as necessary.

• Schedule interviews for selected potential fellows.

• Make travel arrangements, prepare visit itineraries, and assist applicants in getting to all appointments during visit.

• Coordinate all duties required for new and graduating fellows.

• Coordinate and update fellow’s rotation and conference schedules, including the SLCH on-call system.

• Process visitor forms and shadow requests.

• Manage medical student clinic rotations.

• Other duties as assigned.

Working Conditions:
Job Location/Working Conditions:

• Hybrid/remote work potential after 6 month introductory period/normal office environment.

Physical Effort:

• Typically sitting at a desk, repetitive wrist, and, or finger movement.

Equipment:

• Normal office equipment including but not limited to computer, copier, fax, and telephone.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

No specific work experience is required for this position.

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Ability to organize resources and establish priorities.
• Knowledge of accounting, budgeting, and cost control procedures.
• Ability to coordinate and organize meetings and/or special events.
• Advanced writing and editorial skills.
• Ability to interact with faculty and/or staff in a team environment and strong interpersonal and communication skills.
• Ability to function independently in a professional and confidential manner.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Accreditation Standards, Computer Literacy, Database Management, Detail-Oriented, Independent Judgment, Interpersonal Communication, Medical Policy, Oral Communications, Personal Initiative, Problem Solving, Sound Judgment, Spreadsheet Management, Time Management, Word Proccessing, Working Independently, Written Communication

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.