Research Portfolio Specialist I (Hybrid-Remote)

QUALIFICATIONS 

• Bachelor's Degree or equivalent work experience required (1+ years of relevant experience may be substituted for education requirement) 

• Minimum of one (1) year grants, contracts, or clinical trials administration preferred 

• Ability to work independently and proactively is required 

• Strong written and oral communication skills with a high level of customer service required 

• Advanced grammar skills and technical editing ability required 

• Computer skills including intermediate level experience with Excel and other Microsoft Office Software required 

• Experience with industry-sponsored awards preferred 

• Research or healthcare background and knowledge of DoD process and procedural knowledge preferred 

RESPONSIBILITIES 

• Initiate equipment, materials and service procurement requests to include travel; process participant stipends and renumeration; secure proffers, bids, and vendor information when necessary 

• Follow-up on outstanding procurement requests communicating with the research teams 

• Review all budget expenditures and charge requests to ensure compliance with approved budget, researcher and or program team approval, Uniform Guidance compliance, and verify that purchase does not require prior approval from sponsor 

• Monitor proposal status and advise researcher and program team on requirements and submission deadlines 

• Provide support of study startup activities and close out activities for grants and PI-driven contracts 

• Leverage pre-award surge capabilities to support administrative components of proposal submissions (checklists, templates, boilerplates) 

• Schedule and assist with facilitating regular meetings with researchers and program teams to discuss project progress, challenges, and questions on upcoming phases (no less than quarterly) 

• Track reporting deadlines and provide research teams with templates for technical report submissions; finalize and submit reports to sponsor 

• Ensure accuracy of monthly budget reports and distribute to researcher and program teams for active projects 

• Support administrative components of proposal submissions, such as completing forms and formatting documents in accordance with sponsor requirements 

• Assist in providing regular updates to portfolio revenue goals 

• Ensure applicable award documentation (including approvals, amendments, modifications, etc.) as well as any communications with the sponsor or any other Federal or regulatory office (including prior approvals, change in scope, etc.) are received and appropriated stored and maintained 

• Conduct general funding searches for researchers and program teams