Reporting Officer

December 9, 2025

Hardship Level (not applicable for home-based)

H (no hardship)

FamilyUNOPS IICA2

2026-01-01TERMS OF REFERENCE
(UNOPS Individual Contractor Agreement)


Title: Reporting Officer
Duty station: Home-based
Section/Unit: Global Public Partnerships and Financing Service, Division of External Relations, UNHCR
Contract/Level: International – Level ICA-2 (equivalent to P3 or LICA-10)
Duration: To start as soon as possible until 31/12/2026, with possibility to extend
Supervisor: Senior Public Partnerships Officer, Ms. Katariina Stewart


1. General Background

Pursuant to its protection and solutions mandate, UNHCR works on behalf of the 117.3 million people across the globe who have been displaced from their homes, including asylum-seekers, refugees, returnees, internally displaced persons, as well as stateless people. It maintains a presence in 137 countries. It ensures protection for forcibly displaced and provides services covering a range of sectors, from emergency assistance to longer-term development support. It also advocates for the inclusion of forcibly displaced persons into national and sectoral development plans to promote self-reliance. UNHCR works both to implement, by delivering assistance in conjunction with host Governments and within national systems, as well as to coordinate the overall refugee response with a wide array of partner organizations.

UNHCR’s needs-based budget in 2024 stands at over USD 10.6 billion. The majority of this funding came from the public sector (Government donors, inter-governmental actors, and multilateral donors). As the scale of displacement and resulting needs continue to increase year-by-year, UNHCR needs to make ever greater efforts to demonstrate the impact and importance of its programmes.

UNHCR and other agencies face challenges in addressing mixed population movements and is now seeking to implement a whole-of-route approach which includes such elements as stabilization of populations in frontline asylum countries, protection sensitive admission policies, strengthening asylum systems and complementary pathways.

Within this context, the Division of International Protection and Solutions and the Global Public Partnerships and Financing Service (GPS), responsible for public sector funding sources and sitting within UNHCR’s Division of External Relations, are looking to strengthen operations’ capacity to produce compelling donor proposals and reports, including for non-traditional funding sources. This support is intended to drive an increase in funds raised towards protection-related activities and programmes, such as for the route-based approach. This position will be located in the Global Public Partnerships and Financing Service (GPS), working closely with the Division of International Protection and Solutions and with the Regional Representation for EU Affairs as needed, in support of field operations and Regional Bureaux.


2. Purpose and Scope of Assignment

The incumbent will play a key role in supporting UNHCR’s donor engagement and resource mobilization efforts, ensuring high-quality deliverables and strategic alignment with organizational priorities. The scope includes:

Funding Proposal Development
- Support UNHCR operations in preparing funding proposals, leveraging AI tools and data-driven insights to enhance quality and efficiency.
- Ensure proposals are aligned with donor requirements, organizational priorities, and operational realities.

Donor Reporting and Quality Assurance
- Assist relevant UNHCR field, Bureaux, and HQ teams in producing donor reports, focusing on clarity, accuracy, and compliance with donor guidelines.
- Review and edit reports to maintain consistency in tone, branding, and messaging.

Donor Landscape Analysis
- Assess, in cooperation with GPS Donor Focal Points, the donor landscape to identify potential funding sources for UNHCR and its partners.
- Monitor emerging donor trends, priorities, and funding mechanisms to inform engagement strategies.

Budget Advisory
- Support relevant UNHCR teams in advising on budget presentations within donor proposals, ensuring transparency and alignment with operational needs.

Coordination and Representation
- Participate in coordination meetings related to the route-based approach and liaise with colleagues from the Division of International Protection and Solutions.
- Represent GPS in internal meetings as required.

Internal Liaison
- Maintain regular communication with country offices, regional bureaux, and HQ divisions/work units to ensure timely information exchange and alignment.

Knowledge Management
- Develop and maintain a repository of best practices, templates, and guidance for donor proposals and reports.
- Support capacity-building initiatives for field and HQ colleagues on donor proposal/reporting standards.

Data Analysis and Visualization
- Utilize AI and data visualization tools to present funding trends, gaps, and opportunities in a clear and actionable format.

Additional Donor Relations Support
- Contribute to other donor relations tasks within GPS that advance GPS’ goals and objectives.


3. Monitoring and Progress Controls

Weekly meetings will be held with the contractor to track progress, troubleshoot any issues, and adjust the nature or order of deliverables as needed in response to arising challenges and opportunities.
The contractor will participate in regular team meetings, reporting on progress and challenges in the work as relevant and ensuring coordination with UNHCR’s wider donor engagement work.


4. Qualifications and Experience

a. Education (Level and area of required and/or preferred education)

• International Relations;
• Political Science;
• Social Sciences;
• Journalism;
• Communication;
• Public Policy;
• or other relevant field.

b. Work Experience

• Expertise in writing (and negotiating) multi-agency projects.
• At least 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree, in project writing with major donors (i.e. EU, UK etc.) and a firm grasp of donor funding procedures and previous experience with donor relations.


c. Key Competencies

• Strong background in humanitarian and development work.
• Strong writing and editing skills in English, and a proven ability to draft compelling proposals and fundraising materials to mobilize resources for UNHCR’s work in the field. Strong communication skills in French are an asset.
• Strong organizational and planning skills, flexibility, and proactivity to manage arising situations and challenges.
• An ability to work closely and collaboratively with colleagues across different fields, regional and HQs locations within an operation.
• Availability to travel as required.
• Proficient knowledge of Microsoft 365 suite.

 

Standard Job Description

Required Languages

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Desired Languages

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Additional Qualifications

Skills

Education

Certifications

Other information

Homebased UNOPS ContractorThis position doesn't require a functional clearance

Remote

Yes