Regulatory Assistant (Temporary Role)

#MaesaMagic   

The next gen beauty company, Maesa is transforming the industry by incubating and growing meaningful, innovative brands and making prestige beauty accessible. Maesa believes beauty ignites inspiration, creativity, imagination, and connection, sparking new ideas and possibilities, and meeting unmet consumer needs. Through best-in-class design, formulation, brand creation and marketing capabilities, Maesa delivers new, better and different products with an unsurpassed speed to market. Maesa works with a variety of retailers to create and launch brands across beauty and wellness categories. The current portfolio includes Kristin Ess, Hairitage by Mindy McKnight, Fine'ry, Being Frenshe, and Niches & Nooks among other brands. For more information, visit www.maesa.com.

Position Summary:

We are seeking a detail-oriented and organized Temporary Regulatory Assistant to support our Cosmetic Regulatory Affairs team with personal care product review and registration activities. The successful candidate will assist in preparing, reviewing, and submitting documentation required for cosmetic product notifications, registrations, and compliance filings in domestic and international markets.

The duration of this role will be for 1 month and we are looking for someone to start as soon as possible. Candidate must be based in New York, hybrid (3x a week in our NYC office) or open to remote candidates based in New York.

Key Responsibilities:

• Assist with preparation, compilation, and submission of cosmetic product registration and notification dossiers.
• Review product formulas, labels, and safety data sheets (SDS) for regulatory compliance.
• Maintain and update regulatory databases, tracking tools, and document management systems.
• Coordinate with internal teams (e.g., R&D, Quality, Marketing) to gather necessary technical and product information.
• Ensure compliance with regional cosmetic regulations (e.g., U.S. FDA, EU Cosmetic Regulation, Health Canada, ASEAN, etc.).
• Support regulatory correspondence and responses to authorities or distributors as needed.
• Assist in maintaining Regulatory Affairs documentation and filing systems for audits and internal reviews.

 

Qualifications:

• Education: Bachelor’s degree in a scientific discipline (e.g., Chemistry, Biology, Toxicology, Pharmaceutical Sciences, or related field) preferred.
• Experience:
  • 1–2 years of experience in regulatory affairs, product registration, or quality/compliance in the cosmetics, personal care, or related industry preferred.
  • Experience with data entry, documentation, or administrative tasks in a regulated environment is an asset
• Skills:
  • Strong attention to detail and accuracy.
  • Excellent organizational and time-management skills.
  • Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and document management 
    systems.
  • Ability to work both independently and collaboratively in a fast-paced environment.
  • Strong written and verbal communication skills.

What We Offer

$35 - $40/hr. Exact compensation may vary based on skills, experience, and location.

Our Commitment to You

At Maesa, we live by our values of collaboration, curiosity, game-changing, creativity, and discipline.  We believe our people and partners are a creative force that catalyzes the possibilities in beauty to break through traditional limits and discover the “new” without restriction. We prioritize creating and fostering a welcoming environment for employees, partners, ideas, approaches, and endeavors — all through a spirit of warmth and inclusivity. As set forth in Maesa’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

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