Registrar

Department:

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R108395

Minimum Requirements:

Bachelor's degree in a related field and eight (8) years of relevant experience or an equivalent combination of education and experience. Grade 13 (Salaried)

Position Description:

The University Registrar serves as the senior leader responsible for the integrity, security, and strategic oversight of all academic records, registration, enrollment operations, and student data systems at the University of Louisville. As the institution’s official custodian of student records and primary FERPA authority, the Registrar sets and enforces policies that ensure compliance, support student success, and guide institutional planning.

The position directs the Records and Registration Department, including supervision of 16 staff members and management of the office budget. Key responsibilities include developing the academic calendar; managing class scheduling and registration; posting grades, academic actions, and degrees; producing transcripts and diplomas; and publishing the annual Undergraduate Catalog.

The Registrar provides long term strategic direction for academic records and enrollment services, ensuring that systems, processes, and technologies evolve in alignment with institutional priorities. Additional responsibilities include leading planning for biannual Commencement ceremonies, certifying student athlete eligibility for NCAA competition, and reviewing exceptions to refund and residency policies. The Registrar collaborates closely with academic units, IT leadership, Enrollment Management, and external agencies to support major initiatives and represents the University on committees and special projects.     

Essential Duties and Responsibilities

• The University Registrar provides senior leadership, long term strategic planning, and daily operational oversight for all functions of the Registrar’s Office. Consistent with FERPA guidelines, the Registrar serves as the institutional record data steward by establishing policies governing academic records, registration, academic progress, residency, and degree conferral, and represents the University on state and national groups focused on academic policy and compliance.

• The Registrar leads a multi-unit organization that includes Records & Registration, Class Scheduling, Student Academic Records, and Athletic Certification. Direct reports include the Associate Registrar, Assistant Registrar, and the Athletic Certification Officer. The role oversees all HR processes for the department—recruitment, supervision, evaluation, and payroll—and builds staff capacity and a service-oriented culture that supports UofL’s academic mission.

• The Registrar manages all Student Information System (SIS) processes related to academic records and registration, including data entry workflows, system configuration, reporting, and ongoing system enhancements. In partnership with ITS leadership, the Registrar guides modernization and integration of enterprise systems, ensures robust data security and governance practices, and advances workflow automation and analytics to support institutional decision making.

• Operational responsibilities include stewardship of all official academic records, degree posting, transcript production, diploma issuance, and external reporting to state and federal agencies. The Registrar coordinates development of the course schedule and all registration activities; publishes the Academic Calendar, Undergraduate Catalog, and final exam schedule; and leads planning and execution of Commencement ceremonies twice annually. The office also administers residency determinations, tuition refund appeals, academic status reviews, and NCAA student athlete certification.

• The Registrar manages the departmental budget, including expenditure decisions, financial monitoring, implementation of reductions when required, and development of funding proposals or resource reallocations to support strategic priorities.

• The role serves as a senior leader on university committees, student success initiatives, and Enrollment Management initiatives, working closely with Deans, Associate Deans, academic departments, and administrative offices to support academic operations and enhance student experience. The Registrar also represents UofL at professional conferences to remain informed on emerging best practices and national trends.     

Preferred Qualifications

• Master’s degree in Higher Education, Business Administration, Information Systems, Public Administration.

• Ten or more years of progressively responsible leadership experience in Registrar, Enrollment Management, or academic administration roles

• Demonstrated experience in supervising complex units and managing enterprise academic or enrollment systems.     

• Experience serving as an institutional data record steward or compliance officer for FERPA.

• Significant leadership experience with student information systems, analytics, and enterprise technology implementation.

• Proven success driving process transformation, policy development, and organizational change.

• Strong communication, strategic planning, and stakeholder engagement skills.

• High level of written and oral communication skills     

Competencies

• Project Management -- organized, task oriented, ability to delegate and follow up

• Proactive -- anticipates and plans for problems before they arise

• Analytical -- evaluating data and other information with the ability to choose the best solution and make recommendations

• Flexible -- ability to change directions as needed for the good of the department or organization

• Service Excellence -- responsive, inform constituents of process, pleasant to work with, educates and provides timely, accurate information

• Organized -- manages time effectively, keeps tasks appropriately prioritized

• Critical Thinking -- ability to think through issues and identify appropriate options

• Work Ethic -- motivated, diligent, industrious and persistent in the workplace, stays on tasks to completion, works at a fast pace to ensure optimal efficiency

• Interpersonal -- can build effective, strong working relationships with employees, colleagues, management and vendors through trust, communication, and credibility

• Teamwork -- ability to work with others, serve others, help others, lead others, mentor others, take directions from others in the interest of moving processes and programs forward to the desired outcome

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.