Regional Operations Coordinator

Job Posting Closing Date: Open until Filled

Where do you belong?

Your career is more than just a job, it's part of your life. Whether you’re a clinician, or non-clinical professional,  at USACS you'll feel a sense of connection working with clinicians and office staff who share your interests and values. We want you to love coming to work each day because you believe in what you do and the people with whom you work. We care about your success.

USACS also understands that location is important. We offer  career opportunities for clinicians and non-clinical support staff from New York to Hawaii and numerous points in between. Our supportive culture,  outstanding benefits and competitive compensation package is best in class.

Job Description

The Regional Operations Coordinator provides operational and administrative support to a segment of a region.

Must be local to Cincinnati, OH

ESSENTIAL JOB FUNCTIONS:      

• Oversee and support Operation Coordinators, including onboarding, task delegation, scheduling, quality assurance, and training.
• Provide comprehensive administrative support, such as maintaining files, generating reports, scheduling meetings, preparing agendas, taking minutes, managing correspondence, and providing exceptional customer service to vendors, staff, and physicians.
• Coordinate and streamline administrative processes and program operations, ensuring adherence to procedural guidelines.
• Arrange business travel for staff and physicians, including reservations and itineraries for various sites.
• Prepare and distribute reports, correspondence, and other written materials with attention to detail and accuracy.
• Manage expense reports for the Regional Vice President and Regional Operations Director.
• Manage corporate apartments with scheduling, lease arrangements, cleaning schedule, ordering supplies, maintaining good relationships with all apartment managers if applicable.
• Maintain dashboards and distribute quality measures reports for various hospital sites.
• Track and maintain onboarding processes for new hires, including 90-day onboarding and orientation for physicians, ensuring compliance with documentation and hospital requirements.
• Work with Supervisor on Bonus/Performance Structure for Contract Managers and various sites. Keep track of all goals to ensure each have met expectations.
• Support special projects and initiatives, such as managing professional organization memberships, assisting with evaluation reports, updating Intranet hospital contracts, and involvement in events like National Emergency Nurses Week or PA/APP Week.
• Become the key staff member for TER (Texas Electronic Registry) Work with registration information that is required for physician notification and signature on death certificates.
• Perform additional duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Advanced Microsoft Power Point, Excel and Word skills with excellent written and oral communication skills.
• Must have demonstrated experience maintaining confidential information.
• Ability to prioritize and work in a fast paced, high demand environment and learn and apply new skills quickly and under pressure.  Must be flexible, responsible, accountable and reliable.
• Must be self-motivated and able to work independently and as a member of a team
• Must display the highest standards of discretion, ethics, continuous improvement and professionalism.

EDUCATION AND EXPERIENCE: 

• High school diploma or equivalent required, some college highly preferred.
• 3-5 years off experience in an administrative role.  Healthcare industry experience highly preferred.

PHYSICAL DEMANDS:

• While performing the duties of this job, the employee is regularly required to sit for prolonged periods and occasionally walk, stand, bend, stoop, and lift to 15 pounds. 
• Required to have close visual acuity to perform the job.

Hourly Rate: $24.83-$45.93