Shape Your World
At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress. The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper & world-shaper.
This is your opportunity to help share the future of sustainability with world-changing innovations and low-carbon technologies. Become a valued part of the team that’s shaping the future of aluminium, revolutionising the way the world lives, builds, moves and flies. Be part of it and shape your world.
About the Role
Step into the role of Regional Executive Assistant and become a key driver of Alcoa Australia's operational success!
We’re seeking a dynamic, forward-thinking professional who thrives on organisation, collaboration, and transforming ideas into action. This is far more than a traditional EA role - you’ll be a trusted partner to our leaders and teams, shaping processes, influencing outcomes, and improving effectiveness of the three Functional Directors you will be supporting ensuring seamless execution across the region. If you’re resourceful, proactive, and ready to make a real impact, this is your opportunity to excel.
Your key focus areas and purpose will be:
Executive Support & Scheduling: Delivering high-level, confidential support to Regional Directors and their teams, including email and calendar management, stakeholder liaison, and coordination of meetings and events.
Project & Department Coordination: Enhancing departmental efficiency by coordinating internal and external resources for projects, managing scheduling requirements, and streamlining processes in collaboration with other assistants.
Travel & Logistics Management: Overseeing all travel arrangements for executives and designated team members, including visas, accommodation, credit card reconciliation, and related mobility tasks.
Information & Reporting: Preparing and collating reports, presentations, and statistical data; managing lead team meetings by setting agendas, tracking actions, and distributing communications across locations.
Systems Expertise & Continuous Improvement: Acting as a resource and trainer for office and enterprise systems, support onboarding, assist with budget administration, and contribute to process improvements aligned with strategic priorities.
What’s on offer
Attractive remuneration and variable bonus plan.
Employee growth and development opportunities.
Parental leave support for all caregivers.
Alcoa Live Well program offering travel, lifestyle, health and wellbeing discounts.
Generous leave entitlements including a leisure a day off every 4-week period.
Salary packaging for a novated car lease, employee share plan and superannuation options.
What you can bring to the role
You’ll bring extensive experience serving multiple executives delivering high-level administrative support in complex organisational settings, with a strong understanding of executive responsibilities and legal obligations.
Outstanding organisational, communication, and interpersonal skills, with a proven ability to manage sensitive information discreetly and maintain strict confidentiality.
High energy with a proactive approach towards creating a positive team environment, consistently demonstrating behaviours that foster inclusion, collaboration, and a high-performance culture.
Advanced proficiency in Microsoft Office and enterprise systems, combined with a solutions-focused mindset and commitment to continuous improvement.
You’re highly self-aware and resilient, able to remain composed under pressure, respond with empathy, and create a supportive atmosphere.
A Diploma of Business is considered advantageous, and recent certifications in modern executive assistant practices and technologies are highly regarded.
Additional information
Interviews may progress prior to the closing date, although all applications will be considered.
You will only be contacted if you are shortlisted for an interview, this process can take up to four weeks from the closing date.
Be part of shaping our organisation and join us in building a legacy of excellence for future generations.
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About the Location
Alcoa Australia’s company headquarters is located at 235 St Georges Terrace in Perth CBD, Western Australia, on Whadjuk Noongar land. The office is conveniently close to public transport and parking, and hosts employees from various business functions, including Commercial, Finance, Sustainability, Communications, and Human Resources, as well as expert teams supporting local and global locations. Our head office offers modern, open-plan working facilities and excellent end-of-trip amenities within a state-of-the-art building.
We are values led, vision driven and united by our purpose of transforming raw potential into real progress. Our commitments to Inclusion, Diversity & Equity include providing trusting workplaces that are safe, respectful and inclusive of all individuals, free from discrimination, bullying and harassment and that our workplaces reflect the diversity of the communities in which we operate.
This is a place where you are empowered to do your best work, be your authentic self, and feel a true sense of belonging. Come join us and shape your career!
Your work. Your world. Shape them for the better.