Recruiting Coordinator

Obsidian Security is hiring a Recruiting Coordinator who can keep our hiring machine running smoothly, working across multiple concurrent searches and partnering closely with recruiters, hiring managers, and leadership.  You’ll be the operational backbone of Obsidian’s Talent team, bringing operational rigor while also ensuring positive candidate experience in a fast paced environment.

Responsibilities:

• Own end-to-end interview scheduling across all open roles.
• Deliver an exceptional candidate experience throughout the interview process, ensuring timely communication and a seamless experience.
• Keep candidate records accurate in our ATS (Greenhouse).  Move candidates through stages, schedule/document interviews in system, execution of NDAs in system.
• Coordinate with HR for onboarding logistics, background checks (Checkr), and new hire setup.
• Administration/configuration of Greenhouse to align with updates in our recruitment processes.
• Track and report on recruiting metrics - time-to-fill, pipeline conversion rates, interviewer utilisation, and scheduling turnaround times
• Manage logistics for onsite  interviews and candidate travel where required
• Proactively identify process improvements - find friction in the scheduling and coordination workflow

Requirements:

• Experience supporting Talent Acquisition operations in a dynamic, fast paced organization.  
• Strong organizational skills and attention to detail; able to juggle multiple Recruiters and Hiring managers without missing a detail.
• High sense of urgency and ownership
• Exceptional written and verbal communication skills
• Comfortable with ambiguity and takes initiative to think through and help shape workflows rather than wait for instructions.
• Analytical and data-minded, tracking metrics, spot patterns, and use data to improve how the team operates
• User of AI tools (Claude, ChatGPT, etc.) to streamline workflows