Recruiting Coordinator II

Recruiting Coordinator II
Location: Reno, NV; San Ramon, CA

Are you someone who thrives on keeping fast-moving teams organized and focused? Do you find satisfaction in creating seamless, high-touch candidate experiences? Are you energized by being the connective tissue across recruiting, hiring managers, and candidates? If so, we invite you to be a part of our innovative team.

As a Recruiting Coordinator at Ridgeline, you’ll play a vital role in executing a thoughtful, efficient, and personalized candidate journey. You'll own the day-to-day coordination of interviews and candidate interactions, helping deliver a best-in-class experience from scheduling through onsite engagement. Working closely with our Talent Acquisition Operations team, you’ll be responsible for executing a polished onsite experience—owning everything from logistics and prep to candidate care. You’ll leverage cutting-edge tools—including AI platforms like ChatGPT and Glean to streamline workflows, improve communication, and optimize how we work.

At Ridgeline, how we work matters as much as what we build. Ridgeliners act like owners, choose growth over comfort, and communicate with transparency. We assume positive intent, bias toward action, and bring solutions—not just problems. We celebrate wins, learn from setbacks, and thrive in a resilient, collaborative, high-performing culture. If this excites you, we’d love to meet you.

You must be work authorized in the United States without the need for employer sponsorship.

The impact you will have:

• Own and deliver seamless interview scheduling across every stage - phone screens, technical interviews, panels, and onsites, balancing time zones, buffers, calendar conflicts, and shifting priorities with calm, thoughtful execution
• Craft clear, timely, and friendly candidate communications, including confirmations, prep materials, personalized agendas, and proactive updates that ensure every candidate feels prepared and valued
• Take the lead in delivering a Ridgeline-caliber onsite experience - from greeting candidates with warmth to ensuring rooms, tech, and timing flow seamlessly; partner with TA Ops and Workplace to make every visit feel smooth and intentional
• Keep our interview engine running with precision, managing interviewer rosters and availability, reworking schedules when needed, and ensuring interview panels are complete, diverse, and ready
• Champion feedback loops, nudging interviewers for timely scorecard completion and maintaining visibility into feedback health to keep hiring decisions moving
• Support reference checks and offer logistics, handling sensitive details with professionalism and attention, from reference scheduling to offer packet tracking and onboarding step coordination
• Maintain clean, accurate data in Greenhouse, ensuring that jobs are posted properly, candidate records are organized, and every step is documented clearly
• Track and share key metrics, surfacing insights from scheduling and pipeline data that help the recruiting team improve how we work and where we focus
• Be a steward of our scheduling tools and workflows, managing automation flows in Gem, Greenhouse, and Brighthire to reduce friction and maximize team efficiency
• Contribute to process documentation and team rituals, helping ensure consistency, clarity, and scale as Ridgeline grows
• Jump in to support special programs and campus recruiting events, keeping schedules, travel, and room logistics on track so both candidates and Ridgeliners have a smooth experience
• Spot and act on opportunities to improve how we work, contributing to better documentation, team efficiency, and knowledge-sharing along the way
• Model Ridgeline’s values - ownership, transparency, and collaboration - in every candidate and team interaction

What we look for:

• 2-3 years in a coordination, administrative, or operations role (recruiting coordination preferred)
• Exceptional organization and attention to detail with the ability to manage multiple priorities
• Clear, professional communication skills across all formats
• Discretion and sound judgment when handling confidential information
• Familiarity with Google Workspace, Slack, and ATS tools like Greenhouse and Workday
• Enthusiasm for delivering outstanding candidate experiences
• Willingness to learn and leverage AI tools like ChatGPT to streamline tasks and communication
• A positive, proactive mindset with a strong sense of ownership

Bonus:

• Experience coordinating complex or high-volume interview schedules
• Exposure to onsite coordination, hospitality, or event support
• Background in fast-paced, high-growth environments
  
  

About Ridgeline

Ridgeline is the first front-to-back system of record for investment managers. Founded by visionary entrepreneur Dave Duffield (co-founder of both PeopleSoft and Workday), the company was created to modernize an industry held back by outdated, disconnected technology. Powered by a single, real-time data set and embedded AI, Ridgeline helps firms automate complexity, accelerate collaboration, and deliver tailored client experiences at scale, without added headcount or risk. Ridgeline is headquartered in Lake Tahoe, with offices in New York, Reno, and the Bay Area, and is recognized by Fast Company as a “Best Workplace for Innovators,” by Frost & Sullivan as a “Technology Innovation Leader,” and by The Software Report as a “Top 100 Software Company.”

Ridgeline is proud to be a community-minded, discrimination-free equal opportunity workplace.

Ridgeline processes the information you submit in connection with your application in accordance with the Ridgeline Applicant Privacy Statement. Please review the Ridgeline Applicant Privacy Statement in full to understand our privacy practices and contact us with any questions.

Compensation and Benefits 

The cash compensation amount for this role is targeted at $80,000 - $97,500. Final compensation amounts are determined by multiple factors, including candidate experience and expertise, and may vary from the amount listed above. 

As an employee at Ridgeline, you’ll have many opportunities for advancement in your career and can make a true impact on the product. 

In addition to the base salary, 100% of Ridgeline employees can participate in our Company Stock Plan subject to the applicable Stock Option Agreement. We also offer rich benefits that reflect the kind of organization we want to be: one in which our employees feel valued and are inspired to bring their best selves to work. These include unlimited vacation, educational and wellness reimbursements, and $0 cost employee insurance plans. Please check out our Careers page for a more comprehensive overview of our perks and benefits.

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