All current City of Sarasota employees must apply to job postings on the internal career site.
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NOTE: The City of Sarasota is an Equal Employment Opportunity, Veteran, E-Verify and Drug Free Workplace employer. Click to view the City's Veterans Recruitment Plan. Click to view a the City's Educational Equivalency Statement.
Department:
Support Services DivisionEmployee Type:
ProbationaryTime Type:
Full timeSalary Range:
$21.7197 - $27.1496 Hourly / $45,176.98 - $56,471.17 AnnuallyJob Posting Period:
November 24, 2025 - December 05, 2025 12:00 A.M.Job Description:
Overview
To perform various tasks relating to the imaging and/or scanning of city records. Responsible for processing inactive files for storage and destruction; and assisting in the development and maintenance of the City's Records and Information Management (RIM) Program.
Essential Functions
Maintains and operates a records management software application involving the tracking of individual documents, files and storage boxes; access security; file label generation; multi-location indexing and key word retrieval; and final destruction of public records,
Assists the General Manager in coordinating imaging of the City's historical and vital records,
Assists in the maintenance and development of imaging standards and formats for public records, pertaining to record content, within each record series,
Prepares and scans all applicable records in accordance with existing indexing standards and amends and develops new standards as appropriate,
Identifies and transfers incoming public record requests made either in person or via remote electronic access to the public records team,
The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.
Minimum Qualifications
High School Diploma or GED,
Three (3) years experience working with multi-faceted filing systems and relevant experience in a Windows environment and with Windows based database management systems,
Or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities.
Job Based Competencies
Knowledge of modern office procedures, practices, equipment, and computer software applications.
Knowledge of generally accepted filing practices.
Knowledge of the creation, maintenance, and utilization of graphics-based image files preferred.
Familiarity with Internet and Intranet use and various associated applications preferred.
Ability to learn and adapt to changes in computer software and technology.
Ability to understand and carry out detailed oral and written directions.
Ability to establish and maintain cooperative and effective working relationships with associates, appointed and elected officials and with the general public.
Ability to effectively communicate both orally and in writing.
Ability to work flexible hours.
Responsibility
Under the direction of and responsible to the City Auditor and Clerk or designated representative. Usually no supervision exercised. On a limited basis, may direct and assign the work of clerical employees or supervise the preparation and completion of various projects as delegated.
Physical Requirements
This position is office work that requires exerting up to 25 pounds of force occasionally and up to 10 pounds of force frequently. Position requires walking, stooping, bending, reaching, fingering, and standing for short periods of time. Position also requires hearing to accurately understand information at normal spoken word levels and visual acuity for reviewing, checking, preparing, and maintaining written and computer files. Manual dexterity to operate standard office, data entry, and word processing equipment is required.
Public Contact
This position requires extensive public contact.
Retirement Benefit
The City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit MyFrs.com. Please note that if you are hired to work for the City of Sarasota as an FRS employer, you will be asked to complete a form to certify your FRS status, as there may be an impact to any FRS benefit you are already receiving.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Jake Brown our ADA Coordinator. Jake can be reached via email at Jake.Brown@sarasotafl.gov or via phone at 941-263-6299.
For questions pertaining to general employment or job application status, please call 941-263-6476, or email HR@sarasotafl.gov