Location: Plano, TX
1+ Year Contract (with potential for extension)
The Receptionist, Office Administration Coordinator serves as the first point of contact for the office and plays a key role in maintaining a professional, welcoming, and efficient workplace. This position provides high-level administrative support, manages day-to-day office operations, coordinates events and calendars, and supports a positive office culture.
The ideal candidate is friendly, highly organized, detail-oriented, customer-focused, and able to manage multiple priorities in a dynamic office environment.
Responsibilities:
- Greet, sign in, and assist guests, clients, customers, and visitors in a professional and welcoming manner
- Manage visitor access, guest badges, and maintain security awareness
- Maintain a polished, organized, and professional front desk and reception area
- Coordinate facilities-related maintenance requests such as restroom issues, leaks, and office repairs
- Partner with property management on parking, security, access badges, temperature control, and building-related concerns
- Assist with troubleshooting office issues and escalate as needed
- Manage and maintain fleet vehicle documentation and records
- Support other administrative staff to ensure a smooth, efficient, and professional office environment
- Research and evaluate facilities and administrative vendors as needed
- Submit purchase orders through internal procurement system
- Prepare, submit, and track expense reports related to facilities, office operations, and administrative support
- Maintain and update the organizational chart, ensuring accuracy and timely updates
- Maintain and update the company-wide event calendar, including company holidays
- Coordinate internal office events, social hours, and cultural initiatives
- Coordinate daily lunch orders with various vendors, including menu planning, ordering, and delivery coordination
- Prepare and manage the weekly lunch order form
- Maintain inventory of corporate gifts, including new hire, executive and new baby gifts
- Order bereavement and hospital support flowers as needed
- Order, maintain, and track inventory of office supplies, snacks, beverages, kitchen items, and catering supplies
- Ensure reception, coffee bar, lunchroom, kitchen, and common areas remain clean, organized, and well-stocked
- Receive, sort, and notify team members of incoming mail, packages, and special deliveries
- Prepare outgoing shipments and mailing labels
- Maintain organized records related to office operations and executive support
Required Qualifications:
- 3+ years of experience in an administrative, receptionist, office coordinator, or executive assistant role
- Strong customer-focused mindset with the ability to remain friendly and approachable while maintaining professionalism
- Proficiency with Microsoft Office, calendar tools, and collaboration platforms
- Willingness and ability to learn new tools, systems, and processes
- Ability to work onsite in our Plano, TX office Monday through Friday from 8:00 a.m. to 5:00 p.m.
- Strong organizational and time-management skills with exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to handle confidential and sensitive information with discretion
- Ability to manage multiple priorities in a dynamic environment
- Ability to work independently and take ownership of responsibilities
- Strong interpersonal skills with the ability to collaborate effectively with peers and leaders
- Ability to develop healthy working relationships and collaborate with peers and leaders
- Demonstrates integrity and high standards in work quality
Excited about this opportunity, but don't meet 100% of the qualifications? We’d still love for you to apply! Toyota Connected is dedicated to building a diverse and inclusive workplace where unique experiences are valued and everyone has the opportunity to contribute. You may just be the right candidate for this or other Toyota Connected opportunities.
Location:
This position is based in Plano, Texas. Toyota Connected encourages all employees to live within a reasonable commuting distance of their assigned work location for onsite work.
To save time applying, Toyota Connected does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position currently.
What’s in it for you?
- Free catered lunches when working onsite. We try to keep it healthy, but Fridays are “cheat” days, so you can get your carbs on!
- Two fully stocked Nespresso bars for your coffee and tea fixes.
- Free covered garage parking to shield your vehicle from those sneaky storms and to protect your buns from the Texas sun.
Who Are We?
Toyota Connected was established in 2016 to infuse the power of big data and cloud intelligence into all aspects of the mobility experience so that driving a Toyota or Lexus is more personal, intuitive, and safe. We create and enable technologies that delight, simplify, and connect the lives of those who use our products. We believe this mobility revolution will empower our customers to use their vehicles in an array of exciting new ways. We support, celebrate, and thrive on the opportunity to provide Mobility for All.
Making a connected life a more human experience takes humans from all walks of life. Toyota Connected celebrates and is committed to a diverse and inclusive workplace that embraces you.
We are committed to creating an accessible and inclusive hiring process by providing reasonable accommodations as necessary for persons with disabilities or those affected by pregnancy, childbirth or related medical conditions. If you need to request an accommodation, please reach out to your Recruiter who will connect you with an HR Business Partner to discuss your requested accommodation. We only share the candidate information obtained through this process as necessary to fulfill our reasonable accommodation obligations and strive to create an unbiased and equitable experience for all.