Receptionist

Position Summary:  

As the office Receptionist you will be working as a key member of the Bottomline team in charge of the day to day running of this office location. This includes overseeing a host of administrative roles and responsibilities that supports the upkeep of the facility, as well as maintaining a comfortable and effective working environment for employees. As a member of the Bottomline team, you will also support keys areas such as- payroll, HR, IT support, inventory, events, onboarding, marketing and other functional areas of the business.  

Essential Job Functions: 

• Assisting procurement team to keep contracts up to date. 

• Assist Talent Operations with onboarding new team members at the Pristina location.  

• Organize company events, conferences, or special meetings as needed. 

• Organize gifts for special events (e.g., appreciation gifts, birth etc.) and manage shipments. 

• Ordering stationery and general office supplies as routine expenditures.  

• Ensure office deliveries and mail are properly taken care of.  

• Working with the facilities and procurement team to manage office budgets.  

• Liaising with suppliers, health and safety, vendor management as needed. 

• Providing support when implementing and maintaining office administrative systems. 

• Delegating and communicating tasks to other employees when necessary. 

• Ensuring that health and safety policies are updated and adhered to. 

• Attending meetings with the global facilities team to coordinate and collaborate. 

• Assist the team to keep JIRA records updated in a timely manner. 

• Assist different team members with various office or facility related requests. 

• Execute tasks and work assignments as directed by the management team.  

• Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. 

Education and Experience: 

• Previous working knowledge and experience in Administration and/or HR roles. 

• Excellent Microsoft Office Skills and use of JIRA. 

• Excellent verbal and written communication skills. 

• Team player, who is conscientious and detail oriented. 

• Positive all-in attitude. 

• Excels in a collaborative, team driven environment.