Receptionist / Administrative Support

Role Overview

We are looking for a professional, friendly, and highly organized Receptionist to serve as the first point of contact for our Nicosia office. The successful candidate will ensure a welcoming front-desk experience while supporting daily office, facilities, and administrative operations.

Key Responsibilities

• Welcome visitors, ensure compliance with security procedures, issue visitor badges, and direct guests appropriately
• Provide general assistance to visitors and employees at the Reception Desk
• Answer and route incoming calls, take messages, and respond to basic inquiries in line with company guidelines
• Manage meeting room bookings and coordinate logistics when required
• Receive, prepare, and distribute incoming and outgoing mail and courier shipments
• Prepare courier envelopes, coordinate collections, and verify courier invoices with Accounting
• Raise Purchase Orders related to facilities, maintenance, cleaning, security systems, and CRE services
• Maintain supplier records and register new vendors in the ERP system
• Coordinate annual contract renewals with suppliers
• Support facilities operations, including fire drill and medical training coordination
• Handle basic administrative tasks such as filing invoices, payment vouchers, receipts, and cheque distribution
• Support visa processing for employees and visitors when required
• Assist with general office and administrative tasks across departments as needed

Requirements

• Fluency in Greek and English is mandatory (spoken and written)
• Previous experience in a receptionist or administrative role is highly preferred
• Strong communication skills with a friendly, professional, and approachable demeanor
• Excellent organizational skills and attention to detail
• Ability to multitask and manage priorities in a fast-paced office environment
• Proficiency in MS Office (Outlook, Word, Excel)
• High level of discretion and professionalism when handling confidential information

Personal Attributes

• Positive attitude with a smiling and service-oriented personality
• Reliable, proactive, and team-oriented
• Comfortable interacting with internal stakeholders and external visitors