Additional Considerations (if any):
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Our mission statement is "To fulfill the highest expectations of our customers through the hands of our dedicated employees."
Perishable Distributors of Iowa
Job Title: Purchasing Assistant
Department: Purchasing
FLSA: Non-Exempt
General Function
Effectively applies administrative skills to assist the buyers in daily tasks.
Core Competencies
Partnerships
Growth mindset
Results oriented
Customer focused
Professionalism
Reporting Relations:
Accountable and Reports to: Category Manager IV
Positions that Report to you: None
Primary Duties and Responsibilities:
Reports to work when scheduled and on time. Adheres to company policies and departmental guidelines.
Responsible for correspondence, prepares specified spreadsheets, updates prices, produces miscellaneous reports, and distributes accordingly.
Verifies price, quantities and allowances on confirmation of purchase orders alerting buyer to discrepancies. Forwards all supporting documentation to Meta-file system.
Researches all invoice discrepancies and receiving variances with Accounts Payable and Inventory departments alerting appropriate buyer as necessary. Signs off on invoices.
Answers busy phones and accurately takes messages, solves and researches problems for buyers. Takes overload sales phone calls and follows up as necessary.
Serves as a contact person for transportation and warehouse departments and suppliers. Solves and researches transportation and warehouse problems for buyers.
Researches problems related to invoices and credits as requested by customers.
Checks backfill and releases inventory daily.
Serves as back-up assistant for buyers when other buyer assistants are gone.
Performs general administrative duties including filing, copying, and faxing.
Performs miscellaneous duties and projects assigned by department management for the overall accomplishment of departmental goals and procedures.
Traces overdue shipments.
Enters and checks weekly TA’s and price changes.
Enters specified purchase orders for buyers. Takes call-in orders from customers and suppliers during peak times and performs follow-up paperwork.
Other duties as assigned by management.
Knowledge, Skills, Abilities, and Worker Characteristics:
Good administrative and organizational skills.
Good word processing and excellent data entry skills.
Must be personable and able to handle interruptions with ease.
Good math, grammar, punctuation, writing skills, editing abilities, and clerical perception.
Good verbal communication, customer service, telephone, and interpersonal skills presenting a positive representation of PDI to in and outside contacts.
Education and Experience:
High school education or equivalent preferred
Minimum of two years general administrative experience. Some training in purchasing or distribution would be helpful. Prior food industry experience also helpful
Physical Requirements:
This job is considered sedentary to light in nature according to the Department of Labor Weight Classifications with the primary functions of the job being sedentary in nature. This is considered a semi-skilled position. Frequent to constant handling of papers, constant listening and talking, use of computer requiring finger dexterity.
Working Conditions:
Office environment (climate controlled)
Busy atmosphere with constant interruptions
May be required to go across warehouse dock to warehouse office while encountering cold temperatures (35º) and warehouse conditions
Equipment Used to Perform Job:
PC, photocopier, fax machine, calculator, typewriter, Microsoft Office Suite, AS/400, office telephone system, DFIO
Contacts:
Daily contact with suppliers/vendors, store personnel and warehouse personnel.
Confidentiality:
Has access to confidential information, including pricing and ads.