About the Position
Join Power Design as a Facilities Management Administrator and play a key role in ensuring the seamless operation of our properties and facilities. In this exciting role, you'll manage vendor relationships, coordinate maintenance, track expenses, and assist with facility oversight, helping to maintain Power Design’s campus, The Grid, to the highest standards. This dynamic position offers a blend of administrative support and hands-on project involvement. If you are detail-oriented, proactive, and thrive in a collaborative environment, we want you to be part of our team!
Position Responsibilities
- Provide administrative support, managing communications, scheduling, and task tracking for the property management team
- Create and track work orders, ensuring timely follow-up and resolution
- Conduct campus inspections to uphold 5S standards and address reported issues
- Coordinate routine maintenance, repairs, and inspections with the Property Coordination Manager, Assistant Property Manager and vendors
- Serve as the main contact for vendors onsite and manage service calls as needed
- Verify vendor invoices for accuracy and ensure timely payments
- Order supplies and materials for the team
- Support property-related projects, such as development, expansion, or renovation
- Collaborate with cross-functional teams to drive property initiatives
- Maintain furniture and utility logs and report any variances
- Process and cross-check weekly timecards for various teams
Here’s What We’re Looking For
- 2-3 years of administrative support experience in Property or Facilities Management preferred
- College degree preferred; High School diploma or GED required
- Strong multitasking and organizational skills, with the ability to manage multiple projects and communication channels
- Excellent verbal and written communication skills with a customer service focus
- Proficiency in Microsoft Office and property management software (Yardi, MRI, or similar)
- Ability to prioritize effectively in a fast-paced environment
- Strong problem-solving skills and attention to detail
- Able to work independently and collaborate with diverse teams
- Experience supporting senior management and juggling multiple responsibilities
- Proactive, self-motivated, and capable of balancing daily tasks with long-term projects
- Flexible availability, with occasional need for work outside of core business hours
- Professional, positive attitude with the ability to build relationships with tenants, vendors, and internal teams
- Commitment to Power Design’s core values, including integrity
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At Power Design, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. Power Design believes that diversity and inclusion among our teammates is paramount to our success as a national company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool nationwide