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The Property Administrator is responsible for providing accounting, reconciliation, and lease administration support to the Manager, Property Administration and property management team at Hillcrest Mall. The primary focus is accounts receivables, arrears control, lease administration, attending to internal and external correspondence, liaising with tenants to resolve account issues, and preparing summaries and reports for Management Information at the site and head office level.
Please note this is a fixed-term contract of approximately 12 months.
As a member of this team, you will be responsible for:
Accounts Receivable
Work collaboratively with the Property Administration team to collect all rents under the lease and general invoices for all Hillcrest Mall business units
Initiate collection procedures regarding past due rent(s) and account balances; placing phone calls, preparing statement of accounts, drafting collection and default letters in accordance with specific terms of the lease(s)
Record daily deposits, including wire transfer payments to appropriate tenant account by using JD Edwards
Analyze rental accounts to identify short payments, remittance of rents, and confirm with lease where it is required
Track and oversee collection and refunds of construction and security deposits
Lease Administration
Work collaboratively with the Property Administration team to set-up and review new and renewal leases while ensuring compliance with the lease administration policy.
Calculate and bill additional lease costs including but not limited to percentage rent, utility invoices and construction invoices
Ensure the accurate set up of storage license agreements are inputted into JD Edwards
Generate manual invoices to reflect the revenue of specialty leasing tenants/vendors generated as executed documentation
Assist with annual budget, quarterly reforecast and monthly revenue accruals
Reporting
Prepare monthly over 90 days Accounts Receivable report for balances
Update and discuss with Property Administration team those outstanding accounts which should be considered for bad debt provision or write off
Review and provide explanations for monthly audit package
Review of management reports in Oasis and JD Edwards to ensure accurate data entry
Participate in weekly meetings to discuss outstanding accounts and action plan to settle accounts
Other
Work on other duties and/or special projects as assigned
Building relationships with tenants and vendors
To succeed in this role, you have:
Must have a post-secondary education in a related field (i.e. Business Administration or Accounting)
Minimum 2 years of Property Administration experience, preferably in a retail/shopping centre environment
Advanced proficiency using Microsoft Office applications (i.e. Word, Excel, Outlook)
Previous experience using JD Edwards is considered a strong asset
Detail oriented with strong organizational skills and the ability to multitask and prioritize competing projects; must be flexible to react to changing priorities
Strong communication and interpersonal skills, and a team player
This posting is for an existing vacancy.
The expected salary range for this position is $55,000 to $70,000 per year.
You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.
Oxford's purpose is to strengthen economies and communities through real estate.
Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.
From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.
Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.