Project Officer

FHI 360 is a global organization that mobilizes research, resources and relationships so that people everywhere can access the opportunities they need to lead full, healthy lives.  For more than 50 years, we have worked to develop bold solutions to global challenges and create measurable results through research and application of scientific breakthroughs. We listen to, learn from and work with communities to expand social and economic equity, improve health and well-being, respond to crises and strengthen resilience.

FHI 360 has worked in Indonesia for 30 years. Since 1996, we have taken a comprehensive approach to help transform the country’s health and development landscape. Leveraging a blend of global expertise and local insights, we have consistently strengthened community capacities, enhanced systems, and reinforced institutional frameworks for a sustainable impact. In partnership with the Government of Indonesia, civil society, academia, and the private sector, FHI 360 Indonesia delivers integrated programs across critical sectors. Our initiatives have spanned essential health services—including HIV and epidemic control, health system strengthening, food security, tuberculosis, and global health security. 

The U.S. government’s (USG) GHS program provides life-saving assistance to prevent, detect, and respond to infectious disease threats which pose risks for public health outbreaks that could cost lives. As part of the USG’s GHS program, the STRengthening Infectious disease DEtection Systems (STRIDES) Activity advances cross-sectoral efforts to successfully identify, manage, and respond to infectious disease threats; detect and prevent further outbreaks; and instill confidence and trust in a country’s disease detection and surveillance structures and services.

Job Summary:

The Program Officer is responsible for supporting program implementation of the STRengthening Infectious disease DEtection Systems (STRIDES) Activity in Indonesia by providing coordination, administrative, and logistical support. The role facilitates approvals, meetings, training, and documentation while ensuring timely reporting, financial follow-up, and compliance with FHI 360 policies. The Program Officer will also support subcontractor planning, budgeting, implementation while ensuring alignment with STRIDES’ objectives to strengthen infectious disease detection, surveillance, and response systems. They will support compliance-related documentation and tracking of subcontractor deliverables, coordinate with the technical team, prepare presentations, and support other related project objectives and deliverables.

Key Accountabilities:

• Provides support to project management, delivers presentations, and leads meetings, collaborating with the STRIDES Indonesia team to assist in ensuring project needs and requirements are met.
• Assist in obtaining concurrence and approvals from relevant government divisions/centers for trainings, workshops, meetings, and research or assessment activities.
• Support the planning, organization, and logistical arrangements of program meetings, workshops, trainings, and events with government and other partners.
• Draft meeting agendas, notes, and event reports in consultation with participants and share finalized documents in a timely manner.
• Support timely processing and settlement of program advances and event-related expenses in coordination with finance and administration teams.
• Assist the Program Manager in preparing consultant and subcontract agreements, Terms of Reference (ToR), Scope of Work (SOW), memos, letters, and other program-related documentation.
• Monitor subcontract and consultant deliverables, verify completion, report discrepancies, track performance, and maintain documentation for audits.
• Liaises with subcontractors and consultants; facilitates partner/subcontract communication related to task completion and planning.
• Provide administrative and logistical support for staff and visitor travel, including preparation of Expense Authorizations, travel arrangements, and record keeping in compliance with FHI 360 policies.
• Support procurement processes by preparing requisitions, purchase orders, and maintaining related documentation as per organizational procedures.
• Reviews expense reports and invoices prior to management approval.
• Maintain accurate program records, logs, inventories, and tracking matrices for meetings, travel, events, and project activities.
• Liaise with internal teams and external organizations to ensure smooth coordination and communication for program implementation.
• Perform other programmatic, administrative, and coordination duties as assigned by the Program Manager and Country Director.

Requirements:

• Bachelor's degree in business administration, social sciences or any relevant field with 4 years of relevant work experience. Master’s degree in related field is preferred.
• Experience in planning, coordination, communication, and collaboration with multiple teams, scheduling, and executing office- and program-related activities and events.
• Experience in working effectively across various teams within the project and organization, and building and sustaining positive working relationships with NGOs, private sectors, government and other stakeholders.
• Ability to manage office operations, general administrative support, ensuring smooth day-to-day functioning.
• Experience in coordinating travel, logistics, and event arrangements, including workshops, meetings, and training.
• Strong attention to detail with the ability to maintain accurate records, track data, and assist in reporting for program and administrative activities.
• Proactive in managing multiple tasks, managing and working in the virtual work environment, and flexible and open to managing time working with different teams in different time zones as needed.  
• Excellent interpersonal, organizational, communication, coordination and collaboration, team building and management, and problem-solving skills.  
• Experience using Microsoft Office tools (Word, Excel, PowerPoint, Teams, Outlook, SharePoint, etc.) an advantage.
• Excellent oral and written English and Tagalog including documentation skills. 

The expected hiring salary range for this role is IDR 164,000,000 to 200,000,000 annually for basic salary . When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay,  and budget.  

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment  process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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