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Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
January 18, 2027At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Faculty of Applied Science at UBC encompasses six engineering departments, the School of Architecture and Landscape Architecture, the School of Nursing, the School of Community and Regional Planning, four multidisciplinary programs, five major research centres, and the School of Engineering at UBC Okanagan. As UBC’s fourth-largest faculty, it operates across the Point Grey and Okanagan campuses, as well as various off-site locations, including health authority facilities.
Guided by bold and interconnected mission and vision statements, transforming ourselves and transforming the world, the Faculty is committed to reimagining its internal structures, business models, and culture to better reflect its values and strategic priorities. This internal transformation is foundational to achieving a broader societal impact.
In 2025, the Faculty initiated a multi-year transformation project to shift from a decentralized service delivery model to a centralized, collaborative approach. This initiative aims to establish shared service streams for Human Resources, Faculty Affairs, Finance, Student Services, and Stores. The project involves a comprehensive redesign of service delivery across the Faculty to create a new Shared Service Centre.
To enable the transformation to Shared Services within the Faculty of Applied Science, the Faculty is establishing a Transformation Team to work with Faculty leadership, and direct the work of individual Service Stream Leads. The Transformation Team will work closely with members of the Faculty’s Strategic Initiatives Office (SIO), which serves as the central hub for large-scale projects across the Faculty. Members of the Transformation Team must bring a high degree of expertise and autonomy and must collaborate effectively both laterally within the team and vertically with APSC leadership and stakeholders. This integration is critical to the success of the transformation.
As a core member of the Transformation Team, the Project Manager provides structure and oversight across all workstreams to support the timely and effective establishment of the Shared Services Centre. Reporting to the Program Manager (Senior Manager, Strategic Initiatives & Planning), the Project Manager leads integrated project planning, sequencing, risk monitoring, documentation management and interdependency tracking across service streams.
The Project Manager ensures Stream Leads, the Business Analyst, Change and Engagement Leadand technical teams are aligned to shared timelines, decision points and program milestones. This role enables effective governance, clear communication pathways and forward-looking risk identification to maintain project momentum and ensure leadership has the information required to make timely decisions.
Organizational Status
This role reports to the Program Manager and is an active member of the program transformation taskforce. Works closely with Service Stream (portfolio) Leads and a broad range of stakeholders, including management and staff from administrative and academic units, UBC IT and external entities including vendors.
Work Performed
Integrated project planning & delivery
Develops, maintains and updates the integrated project schedule based on stream-level plans, milestones and sequencing decisions established by the Program Manager.
Works closely with the Business Analyst, Change and Engagement Leadand Stream Leads to ensure that process design activities and stakeholder engagement timelines are accurately reflected in project schedules and sequencing, and recommending adjustments for Program Manager review.
Coordinates interdependencies between service model design, stakeholder engagement activity, and technical enablement, enabling cohesive execution across the transformation program
Develops timelines, dependencies and work pacing across service streams to support coherent execution.
Ensures alignment between stream-level activities and program-wide milestones.
Program cadence, documentation and coordination structures
Develops and maintains project documentation including work plans, status reports, action logs and decision records.
Advises on Transformation Team cadence (e.g., stream working sessions, integration checkpoints, and update cycles), ensuring clarity of next steps and follow-though.
Prepares materials for leadership-facing discussions (e.g., update slides, risk summaries) in collaboration with the Program Manager.
Ensures documentation is organized, version controlled and accessible to transformation team members and leadership.
Risk, issue and dependency tracking
Monitors and analyzes stream-level progress and identifies emerging risks, delays and/or misalignments.
Tracks and escalates cross-stream issues to the Program Manager with suggested mitigation approaches.
Develops and manages risk and dependency logs to support timely intervention and leadership decision-making.
Stream Lead and cross-team support
Advises Stream Leads in structuring work timelines and anticipating downstream impacts.
Facilitates communication and information flow across streams, ensuring shared understanding of goals, dependencies and milestones.
Manages scheduling
Consequence of Error/Judgement
Decisions and actions taken by the Project Manager will have a direct impact on the timely, efficient and effective roll out of the transformation program across the Faculty. Errors in judgment, poor attention to detail, or failure to respond in a timely manner could have a detrimental effect and adversely impact the university community, affecting up to tens of thousands of students, faculty and staff, and could result in lost productivity, funding and revenue.
Supervision Received
Reports to the Program Manager (Senior Manager, Strategic Initiatives & Planning, Faculty of Applied Science) and may take direction from Service Stream Leads and other members of the task force for individual project stream activities. The incumbent is expected to integrate feedback and input from other taskforce and program team members and stakeholders.
Must be able to work independently as well as contribute actively and collaborate openly as a team member. Works within general policies and an administrative framework. Work is reviewed in terms of achievement of specific objectives.
Supervision Given
Works closely and provides project related direction to Service Stream leads to ensure deliverables and timelines are maintained.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Strong organizational and project coordination skills; able to manage multiple timelines and priorities; PMP is an asset.
Ability to synthesize complex information into clear, concise briefings and status updates.
Skilled at establishing trust, facilitating communication, and building alignment across diverse stakeholder groups.
Comfortable working in evolving environments and adjusting plans based on shifting conditions.
Strong written and verbal communication skills.
Experience in higher education is an asset.
Working knowledge of large change projects.
Working knowledge of project management, quality assurance, change management disciplines and best practices and methodologies.
Proficiency in MS Office suite.