Project Coordinator – Transformation Team

Position Summary

The Project Coordinator – Transformation Team will support enterprise-wide integration initiatives as part of FleetPride’s merger and acquisition strategy. This role serves as a cross-functional liaison and primary point of contact (POC) between business departments and Implementation Managers to ensure seamless coordination, communication, issue resolution, and execution of integration activities.

This individual will play a key role in identifying integration gaps, escalating risks, and supporting continuous process improvement for future rollouts. The ideal candidate thrives in fast-paced, high-visibility environments and excels at driving alignment across multiple stakeholders. This will be accomplished by building good working relationships with key team members, and maintaining a professional, engaged and solution-oriented attitude.

Essential Tasks

• Serve as a cross-functional liaison between departments (Operations, IT, Finance, HR, Supply Chain, Sales, etc.), local field teams, Implementation Managers and Transformation Management Office.
• Act as a primary point of contact for integration-related coordination and status updates.
• Proactively identify, document, and escalate project risks, issues, and roadblocks to appropriate leadership.
• Track and maintain integration project plans, timelines, risks, dependencies, and deliverables.
• Provide data files between cross-functional teams and local teams to support execution of critical project decisions and executions
• Identify gaps, inefficiencies, and pain points in integration execution and partner with stakeholders to develop corrective actions.
• Support root cause analysis efforts for recurring issues.
• Assist in developing standardized processes and best practices to improve future project rollouts.
• Coordinate cross-departmental meetings, document action items, and ensure timely follow-up and accountability.
• Support due diligence and integration planning activities for newly acquired entities.
• Facilitate communication of integration milestones, updates, and key decisions to stakeholders.
• Assist with reporting to executive leadership on integration progress, issue trends, and improvement initiatives.
• Maintain accurate documentation of integration processes, decisions, lessons learned, and outcomes.
• Support change management efforts by helping teams transition through new processes and systems.

Skills

• Issue Escalation & Risk Management: Ability to recognize when issues require escalation, communicate urgency appropriately, and ensure timely resolution.
• Continuous Improvement Mindset: Ability to translate field feedback into actionable insights that enhance future integration rollouts.
• Cross-Functional Collaboration: Builds strong working relationships across corporate and field teams to drive alignment and accountability.
• Project Coordination & Organization: Strong ability to manage timelines, track deliverables, and ensure follow-through across teams.
• Communication Excellence: Exceptional verbal and written communication skills; able to bridge field and corporate perspectives effectively.
• Problem Solving & Gap Identification: Proactively identifies operational gaps and partners with stakeholders to develop sustainable solutions.
• Business Acumen: Understands how integration and process decisions impact branch operations and overall company performance.
• Adaptability & Resilience: Comfortable operating in ambiguity and evolving integration environments.

Attributes

• Strong sense of ownership and accountability
• Strong oral & written communication skills
• Detail-oriented with strong follow-through
• Professional, proactive, and solution-oriented
• Comfortable engaging with both field operators and executive leadership
• Results-driven with a continuous improvement mindset

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday.
• Occasional lifting of items up to 25 pounds (files, computer, printer)

Environmental/Atmospheric Conditions

The primary environment is characterized by ambient room temperatures, lighting and traditional office equipment found in a typical office environment.

Qualifications

Education

• Bachelor’s degree required (Business, Project Management, Operations, or related field preferred)

Professional Experience

• 3–5+ years of experience in project coordination, project management support, operations, or transformation initiatives
• Experience supporting mergers, acquisitions, integrations, or enterprise transformation initiatives preferred
• Experience working with field operations or multi-site organizations strongly preferred
• Experience in process improvement initiatives preferred

Computer Skills

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Visio, Project)
• Experience with project management tools (Smartsheet, Jira, Asana, or similar)
• Strong documentation, reporting, and data analysis skills

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.