At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.
Job Description:
In a world of possibilities, pursue one with endless opportunities. Imagine Next!
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.
In this role you will provide high-level administrative and coordination supporting to the Office daily activities. The role is responsible for maintaining project schedules, organizing meetings, preparing offices, managing documentation, and supporting internal communications to ensure the efficient day-to-day operation of departmental functions and project execution.
What You'll Be Doing:
Coordinate administrative and operational activities related to office projects, including tracking timelines, schedules, and task assignments.
Liaise with internal teams and clients to clarify project objectives, requirements, and deliverables.
Provide administrative assistance to project teams and report schedule management, document preparation, and data entry.
Maintain organized project documentation, ensuring all files, records, and reports are up to date and accessible in accordance with Royal Commission standards.
Handle routine administrative tasks such as document filing, photocopying, and distribution of communications and reports.
Support preparation of presentations, reports, and other departmental documents.
Act as a central point of contact for project status updates and communication among stakeholders.
Schedule and coordinate internal and external meetings, prepare agendas, take meeting minutes, and follow up on action items.
Assist in identifying and analyzing project risks and office unities and escalate concerns to the appropriate authority.
Prepare statistical and analytical report as requested by management.
Provide general administrative support to the Office Department and assist other departments with construction-related documentation and coordination needs.
Support system updates, data entry, and maintenance of project databases and administrative systems.
What Required Skills You'll Bring:
Bachelor Degree/Diploma in Business Administration, Finance or related field.
Minimum of 3 years of project experience in project coordination, document controlling, administration, support and secretarial works.
What Desired Skills You'll Bring:
Ability to prepare project’s report, organization structure, flow charts, schedules and action plans.
Candidate should have solid organization skills including multi-tasking and time management.
Strong working knowledge of computer Microsoft word, excel, PowerPoint presentation and date processing software.
We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!
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