Project Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

As a Project Coordinator (PC) you will be expected to participate in and contribute to the tasks below.  This means as a PC, you demonstrate minimal familiarity with the subject matter but can assist with the production of deliverables with guidance from senior team members. It is expected a PC be involved with between 2-3 projects at various stages.

As a Project Coordinator you are expected to assist the project team in the effective management of all phases of smaller/ less complex projects from initial establishment to handover and project closure.  The role requires technical knowledge and the ability to use JLL systems, processes, and technology in support of the project team.

• Assist with the production of monthly project deliverables, these include:
  • Project Delivery Plans
  • Monthly Status Reports
  • Anticipated Cost Reports
  • Meeting Agendas and Minutes

• Assist with maintaining project budget in accordance with client requirements.
• Assist in maintaining a detailed overall project programme that sets clear milestones and objectives to ensure successful project delivery.
• Assist in maintaining an accurate and up to date risk register.
• Assist in the preparation of PCG (Project Control Group) reports and attend PCG meetings as required.
• Draft and issue meeting minutes and agendas as required
• Assist in the drafting of Vendor RFP (Request for Proposal) preparation, scope writing and tendering
• Participate in value engineering, buildability analysis, and assist in critically reviewing the design and documentation to minimize risk and maximize outcomes.
• Assist with contract administration, ensuring contracts with clients, consultants and suppliers are properly executed and maintained.  Carry out contract administration of all vendors professionally and in accordance with legal requirements to protect commercial interests of client and JLL
• Assist in maintaining anticipated cost reports.  Including cash flows and accruals.  Ensure invoices from vendors are submitted in a timely manner to both the clients and JLL accounting.
• Assist in maintaining JLL Health Safety and Environmental systems and take responsibility for areas under your direction.
• Ensure attention to details on all deliverables and the overall quality of final products positively represents JLL.
• Assist in ensuring a Safety and Environmental Plan is in place and is actively complied with by yourself and others.

Assist with the management of completion of the project close out. 

• Financial close out
• Contractual documents (as-builts, deeds of release, client training, etc…)

Performance objectives

A SUCCESSFUL PROJECT

• Within each project, follow the organisation structure for reporting, communication and working procedures.
• Work with senior team members to assemble and manage consultants, contractors, and suppliers to achieve the best possible performance from all members of the project team.
• Take a proactive role in assisting the senior team members to deliver projects successfully.
• Represent the client’s best interests from inception to completion of the project.
• Maintain a positive client relationship.
• Work with the project team to achieve the best possible performance from all members.
• Represent and promote the company throughout the project.
• Accurate and timely project reporting.
• Ensure repeat business from existing clients.
• Assist in the production of detailed monthly reports for projects covering, safety, environment, program, resources, budgets, risk and profitability
• Assist in managing the construction phase of the project and ensure JLL is providing appropriate supervision commensurate with our role.
• Implement an appropriate quality control system.
• Identify, mitigate, and report on project risks to ensure the delivery of projects on time and under budget.
• Utilise JLL technology including AdaptiveWork, Jaggaer, Project Toolkit.

BUSINESS OUTCOMES

• Develop relationships with other business lines within JLL.
• Where possible introduce opportunities to other business lines within JLL.
• Develop relationships with existing clients to increase the profile and exposure of JLL.
• Assist in the management project revenue and payment cycles to avoid bad debt.
• Assist in the preparation of EOI’s and pricing submissions to clients to win new work.
• Assist in the development of quality templates for use by others using Project Toolkit.
• Assist in external industry award nominations to promote the business within industry.

LEADERSHIP

• Assist in maintaining an environment where all team members are encouraged to contribute.
• Set objectives and measurable goals and remain motivated to achieve them.
• Act as a leadership role model for JLL by embracing JLL’s Values at all time, these being Teamwork, Ethics & Excellence.
• Share knowledge and participate in feedback sessions where possible.

PERSONAL EFFECTIVENESS

• Set stretch targets for self, and rigorously monitor and manage individual performance.
• Participate in the development of plans for team operations
• Seek advice and collaborate with other senior staff in exploring solutions to problems and areas of risk that arise.
• Participate in the process of making tough decisions that resolve problems or improve operations.

RELATIONSHIP BUILDING

• Promote open, constructive, and collaborative relations with superiors, subordinates, peers, and clients.
• Gain respect of JLL people, clients, and where appropriate with the broader business community.

COMMUNICATION

• Be receptive to plans and performance feedback.
• Maintain positive lines of communication with clients and other stakeholders.
• Listen effectively and communicates through actions and example.
• Participate in the analysing of completed projects to promote successes and lessons learnt, including case studies to the greater business.

Key skills

• A sound technical knowledge of construction project management processes or at least working towards this goal.
• Proficiency in the use of Microsoft Office Suite, SharePoint, Microsoft Project and experience in managing cost reporting systems.
• Have a basic understanding of the legal environment for each project in respect of planning, commercial aspects and delivery constraints
• Have a basic understanding our obligations for complying with ISO14001, ISO45001, ISO9001 and Environmental Health and Safety legislation generally.
• Assist in maintaining accreditations where applicable.
• Have a basic understanding of different delivery methods. I.e. Project Management, Construction Management, Managing Contractor and Warranted Price, Lump Sum etc.

Employee specification

• A degree in a relevant Project or Construction Management related discipline or related field, or a combination of formal education and experience in excess of two (2) years, in a field related to Design, Construction, or Project Management. 

Location:

On-site –Bangkok, THA

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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