Project Coordinator (Food/Cash)

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

MAJOR RESPONSIBILITIES

• Project activities are implemented in timely manner according to Detailed Implementation Plan. Monthly Indicator and activity achievement as well as budget absorption are in line with agreed contract with the donor.
• Ensure that all commodities entrusted to World Vision arriving at any given point, Viz warehouses and at distribution centers are properly accounted for.
• Ensure that proper distribution plans are prepared and approved by the concerned official sufficiently in advance to enhance efficient field operations.
• Ensure that proper and adequate logistical arrangements are made in conjunction with the distribution plans.
• Guide Food Monitors to Scrutinize waybills for commodities arriving at the destinations for correctness of contents and quantities; immediately record all quantities delivered short, quantities lost in transit and damages, if any. Also ensure that proper documentation of such observations is made and recorded immediately.
• Guide Food Monitors to ensure that off-loading and storage of commodities are properly undertaken and those commodities are stored in an organized manner (by commodity) that facilitates a proper physical count.
• In case of receipt of loose / slack / damaged units, undertake immediate reconstitution of such commodities in order to prevent any further loss
• Ensure proper documentation of such activity in the prescribed form.
• Arrange for the disposal of all commodities unfit for human consumption upon receipt of the necessary authorization. Ensure proper documentation of such activity in the prescribed form.
• Ensure with FAIRO that all documentation and records pertaining to the beneficiary registration is updated periodically with relevant information on distribution conducted.
• Ensure that all food and non-food distributions are conducted at specified distribution centers and those beneficiaries are informed of the ration plan and the quantities to be distributed by family size.
• Ensure that proper procedures for food distributions are followed through the provision of and adequate number of scoops that are available at each center for each type of commodity and also by ensuring that each beneficiary receives his / her quantities of commodities according to the ration size.
• Ensure that all food distributions are conducted utilizing the Ration Card and Beneficiary ID card system.
• Make sure that at the end of each distribution, conduct a physical count and reconcile commodity balances, if any viz., excesses / shortages, etc.
• Ensure proper accounting of all quantities of commodities received and distributed at each center in the relevant formats, and that all such records are filed in an orderly manner.
• Regular and ad hoc reporting was done timely as requested by supervisors and donor.
• At the end of each commodity distribution, prepare relevant reports for submission to the office.
• Ensure that Field Visit Reports, Warehouse Inspection Reports, and Truck Inspection Reports are prepared and sent to the office on a regular basis.
• Reports on security matters or any other developments immediately,
• a brief assessment of immediate needs - food, water, health care, shelter materials, clothing and any other appropriate needs;
• Ensure timely submission of the Employee Expense Report (EER) within 3 days on completion of each assignment to the finance section or relevant authority for either settlement of travel advances (where travel advances have been provided to the employee), or reimbursement of expenses.
• Conduct physical count of commodities at the end of each calendar month and Provide such documentation to the concerned.
• Report any concerns regarding commodities management, such as damaged or unfit commodities, to WFP immediately and follow agreed upon course of action.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

• At least 2-3 year experience in similar role in nutrition project and food/cash program.
• Previous experience in working with most vulnerable people is a plus.
• Experience in working closely with basic health professionals is mandatory.
• Experience in working under fragile condition is a plus.
• B.N.Sc. Or Diploma in nursing, B. Comm. H degree holders are preferred. Other graduate degree with similar role in nutrition projects for more than 3-4 year experience is also acceptable.
• Trainings on IYCF or basic nutrition trainings is to be finished.
• Training on IMAM is also preferred.

Applicant Types Accepted: