Project and Events Manager - School of Public Health

Scheduled Hours

37.5

Position Summary

Manages projects and high-profile events for the School of Public Health, to include guest lectures, convenings, receptions as well as well as other events as needed – requires evening/weekend hours.

Work will include logistics, budgeting, space planning, vendor management, program details and communication.

Job Description

Project management

• Provides administrative/operational oversight of assigned program/project.
• Develops project/program goals, objectives and plans in collaboration with management.
• Oversees implementation of project plan, monitor, track and evaluate progress.
• Manages department budget/finances related to internal and external events and convenings.

Event Planning

• Strategically plans events in support of the overall School vision, mission and values.
• Collaborates and strategizes with any necessary staff, faculty and other school leadership to determine the type, scale and tone of events.

• Assists with developing long-and short-term goals and plans for events.
• Manages committees focused on event planning at the leadership and execution levels. This includes annual planning, best practices (planning, critical paths, customer experience surveys, etc.), support of school-wide usage of event technological solutions and recommendations to senior leadership.
• Fiscal responsibility for the department annual event budget.

Events Management

• Manages the event process from start to finish for high number of events annually.
• Prepares, edits and disseminates marketing and communications event collateral – e.g., invitations, programs, HTML, signage, giveaways and registration updates.
• Researches potential venues and negotiate/maintain relationships with vendors and venue staff.
• Manages event logistics including set-up, tear-down, registration, audio-visual, food and beverage.
• Orders and maintain all event and conference supplies.
• Determines events calendar
• Collaborates closely with and delegates tasks to others providing event support, as appropriate

Promotion of Events/Social Media

• Collaborates with marketing and communications team to determine editorial calendar of key events at School to capture and leverage via social media.
• Determines appropriate resources and schedule team members to capture photography, video and content for leveraging across various social media platforms.

Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

• Ability to move to on and off-campus locations

• Position works many evening and weekend hours.

Physical Effort

• Typically sitting at desk or table

• Repetitive wrist, hand or finger movement

• Position must be able to walk long distances and pick up heavy objects such as luggage, tables and chairs

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Event And/Or Meeting Planning (4 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

Certified Meeting Professional (CMP) - Meeting Planners International (MPI)

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Adaptability, Adobe Creative Studio, Cross-Team Communication, Customer Care, Data Entry, Deadline Management, Decision Making, Editorial Calendars, Event Logistics, Group Presentations, Interpersonal Communication, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Oral Communications, Problem Solving, Social Media, Task Organization, Written Communication

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.