Project Administrator, Department of Dramatic Arts

Post End Date:

May 22, 2026 at 11:59 PM

This job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group)

Please note: This is a fixed-term contract with benefits set to conclude in May, 2027. 

About the Role:
Reporting to the General Co-director of the Staging Better Futures/Mettre en scene de meilleurs avenirs SSHRC Partnership, the Project Administrator is responsible for supporting project operations, and the workflows of the Knowledge Sustainability Cluster. The incumbent maintains project management tools and templates, meeting coordination, internal communications, maintaining accurate records, managing content for the project’s digital archive, and financial administration for the project.

Staging Better Futures/Mettre en scène de meilleurs avenirs (SBF/MSMA) is a Canada wide, cross-sectoral partnership focused on equity in post-secondary theatre education. The bilingual project involves more than 90 individual participants across Canada. Partners include colleges, universities, theatre companies, and arts service organisations.

The Project Administrator will: 

• Maintain project management tools (member directory, meeting and other document templates, timeline template); 
• Co-ordinate meetings of the co-directors, Knowledge Sustainability Groups, and other meetings requiring simultaneous interpretation; 
• Maintain a calendar of annual activities (deliverables, milestones); 
• Facilitate translation and interpretation; 
• Coordinate, budget, book, and manage expenses for travel for project co-directors and postdoctoral fellows;
• Develop and implement the project’s strategic communications plan and the project's brand/visual identity; 
• Oversee consistency with the project’s bilingual glossary and lexicon in project communications.
• Collect, organize, and maintain accurate and up to date records of Project Management and Operations activities;
• Record meetings and distribute and archive recordings; 
• Collect, organize, format, and upload research records in multiple media (including text, sound, video, and images); 
• Contribute to development and implementation of a project-wide data sustainability plan, monitor consistency; 
• Manage all aspects of invoice payment, process cheque requisitions, hires and PAPs on Workday; 
• Prepare and monitor RA contracts; 
• Liaise with partner institutions to establish agreements, manage annual reporting, and provide guidance on eligible expenses;
• Prepare and submit required reports to SSHRC and other funding agencies; 
• Maintain monthly budget reconciliations;
• Assist with grant applications and other fundraising.

Key Skills and Experience:

• Undergraduate degree in Art, Humanities, or Social Sciences, or Event, Stage, Production, or Project Management Certificate. The equivalent combination of education and experience would be considered; 
• Bilingual (French-English);
• Related experience in roles that support operations and communications in event, stage, production, or project management, or a related field; 
• Related experience in roles that support digital archiving, records management, and data sustainability; 
• Related experience in financial administration; 
• Coordination and organisational skills with the ability to manage time, meet deadlines, and manage workflow; 
• Strong analytical skills with the ability to analyse complex information with attention to detail and accuracy;
• Proficiency in Microsoft, Google, and Adobe software suites; 
• Demonstrated interest in emerging issues in data sustainability, including platform dependency, accessibility, and data security;
• Demonstrated experience in managing project budgets and timelines;
• Proficiency in Workday or other institutional financial management systems;
• Highly developed sense of discretion and judgement to deal ethically with sensitive and/or confidential information;
• High level of cultural competency and ability to work effectively with collaborators from differing disciplinary backgrounds, expertise, and lived experiences;
• Promotes and embodies inclusivity and respect within the workplace and the broader community.  

Preferred or Asset Skills: 

• Experience working in higher education/postsecondary; 
• Expertise or lived experience in one or more areas of minoritization contributing to research focus: Indigeneity, racialization, disability, gender and/or sexual diversity, linguistic minoritization, socio-economic minoritization; 
• Working knowledge of html, xml, other digital markup languages, content management systems (especially Drupal), and/or text digitization and/or digital archiving; 
• Familiarity with federal and/or provincial research granting bodies, programs, and guidelines.

Salary and Total Rewards: 

• Job Grade I, Salary Scale ($52,093-$84,476);
• Target Hiring Range: $52,093-$70,000* 
• This is a fixed term contract position that includes:  
• Health & Dental Benefits: Comprehensive extended health, dental, and vision coverage.
• Pension Plan: Enrollment eligibility in the Brock University Pension Plan.
• Vacation: Up to 3 weeks per year, in addition to university holidays.
• Flexible Work Arrangements: Hybrid work schedule available. 

*The final salary is based on experience, internal equity, and budget considerations within the target hiring range.