The Lee Kong Chian School of Medicine (LKCMedicine) trains doctors who put patients at the centre of their exemplary care. The School, which offers both undergraduate and graduate programmes, is named after local philanthropist Tan Sri Dato Lee Kong Chian. Established in 2010 by Nanyang Technological University, Singapore, in partnership with Imperial College London, LKCMedicine aims to be a model for innovative medical education and a centre for transformative research. The School’s primary clinical partner is the National Healthcare Group, a leader in public healthcare recognised for the quality of its medical expertise, facilities and teaching. The School is transitioning to an NTU medical school ahead of the 2028 successful conclusion of the NTU-Imperial partnership to set up a Joint Medical School. In August 2024, we welcomed our first intake of the NTU MBBS programme, that has been recently enhanced to include themes like precision medicine and Artificial Intelligence (AI) in healthcare, with an expanded scope in the medical humanities. Graduates from the five-year undergraduate medical degree programme will have a strong understanding of the scientific basis of medicine, with an emphasis on technology, data science and the humanities.
NTU LKCMedicine is seeking to appoint a full-time Programme Administrator to work a collaborative programme with NUS that will leverage on SG100K.
SG100K, spearheaded by Professor John Chambers, is a landmark population cohort study of 100,000 Singaporeans of diverse ethnic background. The cohort has completed recruitment of >95,000 participants at the point of this posting. With comprehensive behavioral, phenotypic, multi-omics data, and electronic health record linkage to look into health outcomes, the study represents a state-of-the art platform for researchers to understand the etiology and pathogenesis of diverse disease outcomes in Asia, and to generate insights that have the potential to improve health outcomes for Asian populations globally. The appointee shall work under the direction of Professor John Chambers and will have a unique opportunity to work with a diverse team of programme administrators, as well as epidemiologists, clinicians, scientists, etc.
This role will be based primarily in the Population and Global Health Department at LKCMedicine (Novena) in Singapore. The appointee will be expected to report to Professor Chambers. This role is responsible for programme management and coordination. The incumbent will work closely with principal investigators and institutional partners to deliver the programme and translate complex research into scalable, impactful interventions which will improve our living space, as well as, public health.
Key Responsibilities:
1. Programme Management
Manage programme planning and coordination to ensure activities are delivered in line with approved grant proposal objectives.
Track and monitor budget to monitor expenditures, prepare reports, and flag issues to senior staff for timely resolution.
Contribute to performance monitoring efforts by maintaining records, compiling progress data, and assisting in identifying risks or challenges for escalation to programme leads.
2. Research Coordination
Engage with internal and external stakeholders to facilitate programme deliverables and maintain effective communication channels.
Manage post award grant activities, including preparing budget forecasts, processing grant virements, monitoring compliance, and compiling reports for funding agencies under guidance from senior staff.
Coordinate procurement processes such as ITQs and tenders by preparing documentation, tracking timelines, and ensuring cost effective delivery of research goods and services to optimize grant utilization.
Prepare research related agreements, working collaboratively with legal and institutional stakeholders to ensure accuracy and compliance.
Maintain governance and compliance standards by preparing ethics submissions, tracking regulatory amendments, and supporting adherence to ethical, legal, and data protection requirements.
3. Communication and Reporting
Prepare presentation materials, briefs, and reports, ensuring accuracy, clarity, and suitability for different audiences such as academic peers, policy stakeholders, and the public.
Support communication and coordination across teams, helping to maintain consistency in messaging and contributing to effective stakeholder engagement under the guidance of programme leads.
4. Recruitment
Manage recruitment activities to ensure optimal staffing with minimal turnover, when necessary, for successful programme delivery and long-term sustainability.
Coordinate interview processes / tasks in collaboration with HR partners.
Ensure recruitment practices align with institutional policies while also promoting diversity, equity, and inclusion.
Participate in onboarding processes to integrate new hires effectively into the programme team.
Key Competencies and Requirements:
Degree in public health, environmental science, epidemiology, or a related field preferred. In lieu of the stated qualifications, candidates with a strong track record in programme management roles may be considered.
Minimum 3 years of programme management experience.
Strong understanding of environmental determinants of health and related research methodologies.
Proficient research administrative skills, including budget management, event management and contracts negotiation.
Good communication and interpersonal skills.
We regret to inform that only shortlisted candidates will be notified.
Hiring Institution: LKC