Program Specialist III

Job Title

Program Specialist III

Agency

Texas A&M Engineering

Department

Electrical Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society.

As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges.

We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

This position will provide the administrative support for the faculty, technical lab manager, and technical staff in the AggieFab Laboratory and serve as the liaison with various departments, administrative offices, and industry. The program specialist will manage accounts receivables and payables for the AggieFab Laboratory, which is a university shared user facility; oversee user access and maintain records of user safety training; provide organizational interface between the technical staff and the faculty; order supplies and equipment; assist lab manager and IT staff with establishing and maintaining iLab, a web-based user facility interface and scheduling system; provide customer support; receive deliveries to GERB for ECE research labs; provide building and lab access; handle all day-to-day general administrative duties; and attend meetings. Other duties will be assigned as the need arises.

Responsibilities:

• Manage accounts receivables and accounts payable for AggieFab that will include setting up customers in an accounting system; reconciliation of user activity with billing; and preparation of purchase vouchers and requisitions for TEES and TAMU accounts using FAMIS, MAESTRO, and AggieBuy A&M System.

• Assist lab manager and faculty with purchasing of lab supplies, organizing and tracking scheduled supply orders, and implementing special purchasing for faculty customers. Receive orders in AggieBuy as they arrive. Hire and train front-desk student workers as needed to assist with purchasing tasks.

• Assist lab manager and IT staff with maintaining the iLab web-based user facility interface and scheduling system

• Complete day-to-day administrative support duties for AggieFab management and staff

• Attend meetings as needed

• Assist AggieFab management with event planning

• Oversee user access and maintain records of user safety training

• Work with HR office to complete paperwork for visiting researchers

• Provide building access as appropriate • Organize and maintain usage data and reports for AggieFab operations

• Provide additional administrative support to the AggieFab Director

• Respond promptly to questions and assignments by AggieFab management; communicate the status of assignments proactively.

• Complete other duties as assigned

• Key qualities include: attention to detail, thoroughness, sense of urgency, and clear communication to all stakeholders

What We Need:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• Three years of related experience.

Work Location:

• Main Campus – College Station, TX.

About Electrical and Computer Engineering

The Department of Electrical and Computer Engineering at Texas A&M University leads advanced research in several important national and global areas for the betterment of humanity. Areas of research include power and power electronics, information systems, computer architecture, analog and mixed signals circuits, biomedical imaging, and photonics and semiconductors, with ML/AI infused in several of these research areas. Situated conveniently in the hub of the Dallas–Austin–Houston technology triangle, the department collaborates closely with key players in healthcare, computing, telecommunications, energy, and semiconductor manufacturing sectors. It also benefits from its proximity to and engagement with the Army Futures Command and the facilities and test-beds available at the Texas A&M System’s RELLIS Campus. With strong support from Texas' robust manufacturing sector and its economy, the department has numerous opportunities to engage in exciting interdisciplinary research partnerships that are shaping the future educational and research landscapes. These partnerships include collaborations and engagement with the Texas A&M Data Science Institute, the Global Cyber Research Institute, the Texas A&M Energy Institute, and the Smart Grid Center.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.
• Options for Vision, Dental, Life, and Long-Term Disability insurance.
• A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Generous paid time off with holidays, vacation and sick leave.
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance and Educational release time to further your academic pursuits.
• Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.
• Wellness release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Applications received by Texas A&M Engineering must have all required job application data entered.

Failure to provide all job application data could result in an invalid submission and a rejected application.

Compensation Philosophy:

• Recruit and retain a high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Recognize and reward exceptional performance based on individual and team contributions to the growth and success of Texas A&M Engineering.
• Offer total rewards through flexible benefits, professional development, and work-life balance. Maintain an equitable and transparent process for compensation decisions.
• Support, reinforce, and align compensation decisions with budgetary and financial strategies to ensure growth and sustainability.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.