Online applications must be received before 11:59pm on:
November 30, 2025If a date is not listed above, review the Applicant Instructions below for more details.
Available Title(s):
107I-YN_CS_NPS - Program Specialist 2Business Title:
Program Specialist 2Employee Type:
ClassifiedPosition Details:
The Opportunity:
As a Program Specialist 2, you’ll play a key role in keeping the University organized and compliant. Under the guidance of the Policies, Records, and Forms (PRF) Coordinator, you will take ownership of coordinating the University’s records retention program—ensuring that we meet state and federal requirements and maintain best practices.
You’ll also support the PRF Coordinator in shaping and refining the University’s administrative policies and rules. This means you’ll have the opportunity to draft policy language, proofread and edit revisions, circulate drafts for feedback, and prepare final versions for online publication. Your attention to detail and ability to manage multiple moving parts will help keep our policies clear, accurate, and accessible.
If you enjoy collaborating with others and making sure processes run smoothly, this role is for you. You’ll have the chance to make a real impact on compliance and policy development across the University.
Additional Information:
This is a full time (100% FTE), permanent position. This position is overtime eligible.
Monthly Salary: $3,752 to $5,011 | Range 42 (Steps A - M) | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.
Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.
Required Qualifications:
A Bachelor’s degree or Associate’s degree in an area related to the work of PRF, OR equivalent education/work experience
Demonstrated skill in organization and strong attention to detail
Demonstrated knowledge, understanding, and use of grammar, punctuation, and spelling
Demonstrated skill and experience in proofreading
Demonstrated excellent interpersonal, written, and oral communication skills
Demonstrated proficiency in the use of Microsoft Office applications
Demonstrated ability to work effectively and harmoniously with colleagues and internal and external constituents
Demonstrated high productivity and experience meeting deadlines
Preferred Qualifications:
Experience in WordPress, SharePoint, Adobe Acrobat and Illustrator, web design, and forms creation
Experience and/or demonstrated knowledge in the area of records retention and disposition, including in IT/online environments
Experience with website administration
About Department - policies.wsu.edu/prf/
Area/College: Compliance and Risk Management
Department Name: Policies/Records and Forms
Location: Pullman, WA
Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
1) Resume
2) Cover Letter
External candidates, upload all documents in the “Application Document” section of your application.
Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.
Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.
Reference contact information will be requested later in the recruitment process through Workday.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Time Type:
Full timePosition Term:
12 MonthWashington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.
Notice of Non-Discrimination
In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.
Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.
More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/