Note: Current Employees must use the Workday Job Hubs career section to apply for this position.
The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs.
Our Values:
Integrity
Common Sense
Innovation
Accountability
Position Data:
Program Representative I-J23-U10-HRegularNon-Exempt (eligible for overtime)Overview:
Pay Range: $24.76 - $31.40 per hour ( AFSCME 87 Pay Plan, B23 Step 1-13)This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections)
Responsibilities:
Essential Duties:
Provides assistance to employees by compiling, researching and entering statistical, technical or confidential information for internal department files and the Human Resource Department regarding salary, benefits, county policies, internal department policies, governing bargaining unit contracts, RCW’s, and WAC’s. Coordinates and conducts sensitive orientation session with new employees and volunteers on department office manual. Acts as Department contact to employees for county and internal department policies and procedures, bargaining unit contracts, RCW’s and WAC’s.
Assists with developing methods or procedures needed to carry out work on assigned projects or tasks. Serves as contact with other divisions, department and agencies pertaining to employment, benefits, program orientations and trainings.
Assists operations manager with complex grant programs to ensure fiscal compliance and applicable requirements to be submitted to federal and state financial assistance programs.
Gathers data for reporting (payroll reports, trial balances, completing complex excel spreadsheets requiring mathematical calculations to determine time spent performing tasks for each of the 9 grants. Gathers goods and services documentation to support expenditures, completing claim forms and A19. Uploading into grant portals. Ensures supporting documentation is preserved for annual grant audits.
Responsible for monitoring and updating fiscal billing system to ensure compliance with legal and contractual provisions. Creates and maintains recordkeeping and reporting systems for monitoring the various financial grant accounts. Provides technical reports to preserve and comply with individual program requirements. Runs required monthly payroll and grant reports, perform calculations to determine time spent performing grant duties; assists with development of cost allocations and expenditure planning.
Responsible for interpreting statutes, regulations, county and internal department policies that relate to all areas of payroll operation. Reviews, audits and corresponds with employees and multiple county offices on issues regarding semi-monthly pay leaves. Responds to requests to utilize appropriate leave time for all divisions. Generates semi-monthly payroll reports, audits for errors, documents and takes steps to perform corrective action. Initiates contact to obtain clarification on confidential and technical issues with operations manager, the Auditor’s Office, or Human Resources.
Prepares documentation to inform Technology Services Department of new and terminating employees to access confidential software programs.
Responsible for monitoring requests for assets, preparing and maintaining comprehensive spreadsheets for inventory for non-DSHS funded divisions of the office; and coordinating proper disposal or the surplus of equipment.
Coordinates with the operations manager and division supervisors, to determine appropriate allocation of computer programs, licenses and databases. Responsible for software and computer equipment orders, maintaining compliance and implementation of expert recommendations.
Coordinates security documentation for Department including device allocation, background checks and fingerprint collections for all employees. Serves as contact with other divisions, departments and agencies on assigned programs or special projects.
Responsible for Accounts Payable functions for the Prosecutor’s office General and Criminal Justice Sales Tax funds; backs up A/P duties for the Liability Insurance Fund, as needed.
Schedules, collects data and coordinates training arrangements and reimbursement requests for professional staff. Maintains, updates and disseminates department information for office manual, annual report, internal documents, Washington Association of Prosecuting Attorney’s and Washington State Bar Association Continuing Legal Education. Processes personnel documentation for new employees and volunteers.
Prepares, contacts and records lease holder agreements and special deputy prosecutor contracts.
Assists with preparing for and responding to annual State audits.
Compiles and audits quarterly L&I report for volunteers and extra help hours for six divisions/units.
Provides backup support for Law Enforcement Against Drugs (LEAD) and Involuntary Treatment Act (ITA) duties. May attend hearings, take meeting minutes and perform document production for LEAD and the therapeutic court attorney.
Public Records Act Duties: May be asked to perform basic redaction duties under the direction and guidance of operations manager and/or supervising attorneys.
Other duties required.
Education and Experience:
High School Diploma or GED AND five (5) years of relevant experience; OR an Associate Degree in Business Administration/ Management or similar field, and 3 years of related work experience.
Required:
Valid WA State Driver’s license and proof of insurance, if requested.
Employment offers are contingent upon successful completion of a criminal background investigation and general employment verification.
Equipment Used: Computer, calculator, automated financial systems and other software as required, printers, copier, telephone, fax and other common office equipment. These are used for sending out letters and contact information, file maintenance, confidential matters, budgets, and grants.
Working Conditions: This position is rated as Sedentary Work, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Environment: May be exposed to hostile / angry individuals; work outside of standard business hours and locations.
Travel - may be required to travel to divisions outside of the courthouse to perform inventory functions.
Physical Demands: bending, carrying, handling, lifting, pulling, pushing, reaching, sitting, standing, walking, fingering, crouching, kneeling, hearing, talking, stooping, repetitive motions, grasping, and visual acuity.
Intellectual Demands: ability to multitask, confidentiality, ability to work under pressure, ability to articulate and communicate in conversations, ability to follow written and verbal instruction.
Knowledge:
Financial theories, principles and practices including audit functions
Cost analyses accounting principles
Laws and regulations governing financial grant accounting functions
Laws, rules, and regulations governing areas of assignment
Operational methods, including research, interviewing and communication methods
Practices and principles of project and resource management
Skills and Abilities:
Researching and analyzing data and formulating sound conclusions;
Interpreting and applying policies, procedures, contracts, laws and regulations
Reviewing and monitoring the work of others;
Preparing complex reports, statements, documents, spreadsheets, notices and descriptions;
Performing complex mathematical calculations and paying attention to detail and accuracy;
Paying attention to detail and accuracy in a multitasking environment;
Using computers, related software applications and standard office equipment;
Establishing and maintaining effective interpersonal relationships at all organizational levels and with the public;
Communication, oral and written, sufficient to exchange or convey information and to give and receive work direction.
Presenting professional recommendations as required by management, attorney;
Time management principles.
“AN EQUAL OPPORTUNITY EMPLOYER”
Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.
Yakima County ensures equal employment opportunities regardless of a person’s age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute.
PAY TRANSPARENCY NONDISCRIMINATION PROVISION
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish the information.
Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information.
Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service or contact your federal loan servicer.
In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.
Yakima County is an E-Verify Employer.